Office Manager

Zeolla Solutions; Sydney; On-site; AUD 86,000 - 105,000; Full time

Job summary

Z Employment Co Pty Ltd (Z Staffing) is seeking an Office Manager for the Melrose Park, NSW office. The role covers day-to-day administrative operations, front-of-house duties, supplier liaison, and calendar management to keep a busy technology-driven staffing service running smoothly.

You will support HR onboarding, handle invoices and basic bookkeeping, plan events, and ensure health and safety compliance. Australian citizens or permanent residents are encouraged to apply.

Qualifications

• Minimum Diploma qualification in a related field.

Responsibilities

• Oversee day-to-day office operations and ensure the workplace runs smoothly.
• Coordinate and maintain office equipment, facilities, and vendor relationships.
• Handle incoming and outgoing correspondence, greet visitors, and manage front-of-house duties.
• Schedule meetings, manage calendars, and book meeting rooms; organise travel arrangements.
• Support HR functions such as onboarding new staff and maintaining personnel records.
• Process invoices, expenses, petty cash, and basic bookkeeping tasks.
• Liaise with building management, cleaners, and maintenance contractors.

Education

Diploma in related field

Tools

Office software

Job description

Job Type: Permanent position | Full time position

Job Description

Position: Office Manager Type: Full-time Employer: Z Employment Co Pty Ltd (Z Staffing)

Location: Melrose Park NSW Salary: $95,000 p/a

About the Business

Z Employment Co Pty Ltd (Z Staffing) is a leading technology-driven staffing and recruitment business specialising in connecting qualified educators with childcare and early education centres across Australia. Through its award-winning app and platform, the company delivers fast, reliable and cost-effective casual and permanent staffing solutions, achieving an industry-leading 9/10 shift fill rate while supporting thousands of centres nationwide. Built on values of quality, innovation, reliability and community, Z Staffing fosters a collaborative, supportive workplace culture that prioritises efficiency, professional growth and a shared commitment to elevating standards in the early childhood education sector.

About the Position

The Office Manager plays a pivotal role in ensuring the smooth and efficient day-to-day running of Z Employment Co Pty Ltd (Z Staffing)'s Melrose Park office. This position oversees administrative operations, supports internal teams and external stakeholders, and helps maintain the organised, professional environment that underpins the company’s technology-enabled staffing services in the childcare sector.

Key Responsibilities

• Oversee day-to-day office operations and ensure the workplace runs smoothly Manage office supplies, including ordering, stocktaking, and liaising with suppliers
• Coordinate and maintain office equipment, facilities, and vendor relationships Handle incoming and outgoing correspondence (mail, email, phone enquiries) Greet visitors and manage front-of-house or reception duties
• Schedule meetings, manage calendars, and book meeting rooms Organise travel arrangements and accommodation for staff Maintain filing systems, records, and databases (physical and digital)
• Support HR functions such as onboarding new staff, maintaining personnel records, and coordinating inductions Process invoices, expenses, petty cash, and basic bookkeeping tasks Liaise with building management, cleaners, and maintenance contractors
• Ensure health, safety, and compliance requirements are met Plan and coordinate office events, functions, and team activities Supervise administrative or support staff and delegate tasks
• Develop and improve office policies, systems, and procedures Act as the main point of contact for internal and external stakeholders Manage budgets for office expenditure and report on costs
• Handle confidential information with discretion

Requirements

Australian citizens and permanent residents are encouraged to apply.

• Minimum Diploma qualification in a related field.
• Minimum 1 year of relevant experience.
• Strong organisational and time-management skills, proficiency with office software and digital systems, excellent written and verbal communication abilities, attention to detail, the capacity to handle confidential information discreetly, and the interpersonal skills needed to work effectively with internal teams, suppliers and visitors in a fast-paced professional environment.