Office Manager

Ceejay Precision Engineering; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

Ceejay Precision Engineering is seeking an experienced Office Manager to lead the administration team and streamline office operations within our engineering and manufacturing environment in Welshpool, Western Australia.

You will plan and control daily admin activities, implement procedures, manage payroll, recruitment, records, and liaise with management, engineers, suppliers, and customers to ensure smooth operations.

Qualifications

• Qualification in Business Administration, Management, HR or related discipline, or equivalent experience.
• Experience in office management or supervision.
• Strong organizational and staff management skills.
• Experience implementing administrative systems and policies.
• Knowledge of payroll administration, employee records, recruitment and leave management.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office: Word, Excel, Outlook.
• Able to manage competing priorities and work independently.
• Understand workplace compliance, confidentiality and WHS.
• Willing to travel.
• Ability to manage multiple company operations and management activities.

Responsibilities

• Plan, organise, coordinate and control daily administrative operations of the office.
• Develop, implement and maintain effective office procedures, administrative systems and operational policies.
• Allocate and manage office resources, including personnel, workspace, equipment and supplies.
• Supervise, allocate and monitor the daily work activities of administrative and office support personnel.
• Coordinate recruitment activities, including job advertisements, candidate screening, interview scheduling and onboarding.
• Coordinate payroll administration, timesheets, attendance records and related documentation.
• Maintain accurate office records, administrative accounts, invoices and financial documentation.
• Liaise with management, engineers, production personnel, suppliers, customers and external service providers to coordinate office business and resolve operational issues.
• Ensure office equipment, technology, facilities and supplies are maintained and available for business operations.
• Ensure office activities comply with relevant workplace legislation, company policies and administrative procedures.

Skills

Office management

Leadership

Staff management

Communication

MS Office

Problem solving

WHS compliance

Willing to travel

Group company management

Education

Business Administration

Management

Human Resources

Equivalent experience

Tools

MS Office

Job description

Reporting to senior management, the Office Manager will be responsible for planning, organising, directing and controlling the administrative functions and resources of the business. The successful candidate will play a key role in improving office procedures, coordinating personnel activities, supervising administrative staff, maintaining business records and supporting the smooth operation of our engineering and manufacturing environment.

Key responsibilities

Plan, organise, coordinate and control the daily administrative operations of the office

Develop, implement, review and maintain effective office procedures, administrative systems and operational policies

Allocate and manage office resources, including personnel, workspace, equipment and supplies

Supervise, allocate and monitor the daily work activities of administrative and office support personnel

Coordinate recruitment activities, including job advertisements, candidate screening, interview scheduling and onboarding

Coordinate and oversee payroll administration, timesheets, attendance records and related documentation

Maintain accurate office records, administrative accounts, invoices and financial documentation

Liaise with management, engineers, production personnel, suppliers, customers and external service providers to coordinate office business and resolve operational issues

Ensure office equipment, technology, facilities and supplies are maintained and available for business operations

Ensure office activities comply with relevant workplace legislation, company policies and administrative procedures

About you

Relevant qualification in Business Administration, Management, Human Resources or a related discipline, or equivalent relevant experience

Demonstrated experience in office management, administration management or a similar supervisory role

Strong organizational, leadership and staff management skills

Experience implementing and maintaining administrative systems, policies and office procedures

Working knowledge of payroll administration, employee records, recruitment and leave management

Excellent written and verbal communication skills

Proficiency in Microsoft Office applications, including Word, Excel and Outlook

Ability to manage competing priorities, solve problems and work independently

Sound understanding of workplace compliance, confidentiality and WHS responsibilities

Willing to travel

Need to manage all our group of companies including 4 other companies operations and management activities.

About us

Ceejay Precision Engineering is an established precision engineering and manufacturing business based in Welshpool, Western Australia. We are committed to delivering quality engineering and manufacturing solutions while maintaining high standards of operational efficiency, professionalism and customer service.

Opportunity to work within an established precision engineering and manufacturing business

Supportive and professional working environment

Opportunity to contribute to operational improvements and business development

Convenient Welshpool location