Office Manager

Energytec; Perth; On-site; AUD 80,000 - 95,000; Full time

Job summary

EnergyTec is seeking an organised Office Manager to be the operational backbone of our Technical Services team in Gwelup, WA. You’ll coordinate jobs from quote through completion and invoicing, manage the sales inbox, draft quotes, keep CRM and job management systems up to date, and liaise with clients and subcontractors.

This fast-paced role requires strong administration, multi-site coordination, and a proactive, detail-focused approach to ensure timely, accurate service delivery and cost

Qualifications

• Experience in business, administration or operational coordination roles.
• Experience in quoting, proposal drafting or commercial administration.
• Coordination or supervisory experience across multi-site or service delivery.
• Excellent communication and stakeholder management skills.
• Strong time management and ability to juggle multiple workstreams.
• Confidence with Microsoft Office and scheduling / workflow software.
• A high level of accuracy and attention to detail.

Responsibilities

• Coordinate job completions with the accounts team to support timely, accurate client invoicing.
• Coordinate stock ordering, deliveries and transactional supplier communications.
• Coordinate sub-contractor scheduling and job logistics.
• Support inductions, training logistics and documentation for the Technical Services team.
• Manage the allocation of work, review timesheet recording to ensure timely completion and cost control.
• Work with licensed electrical contractors to ensure safety of the office and team.
• Translate work priorities into daily and weekly job schedules and keep records accurate in systems.
• Manage client communications for the office, including scheduling site attendance and meetings.
• Manage and follow-up leads and quotes, reporting on sales pipeline to the Exec Team.

Skills

Office administration

Coordination

Stakeholder management

Time management

Microsoft Office

Scheduling software

Tools

CRM software

Job management software

Field service software

Job description

Office Manager EnergyTec Gwelup, Australia

About EnergyTec

Energy Tec Holdings Pty Ltd (EnergyTec) is a Perth-based utility services company primarily serving the WA property sector. For over a decade we’ve helped property owners and managers get on top of their utilities — from data acquisition and utility accounting through to technical services, compliance consulting, procurement and sustainability consulting. We’re a team of 50+ built on four values: Partner, Experts, Helpful and Integrity.

About the Role

We’re looking for an organised, commercially-minded Office Manager to be the operational backbone of our Technical Services team and their office.

Working closely with the Technical Services Team Leader, you’ll turn work priorities into a scheduled, well-run Technical Services team — coordinating jobs from quote through to completion and invoicing. You’ll manage our sales enquiries inbox, draft quotes and proposals, keep our CRM and job management systems accurate and up to date, coordinate stock and sub-contractors, and be a key point of contact for clients and stakeholders.

This is a varied, fast-paced role at the centre of a busy field services office — ideal for someone who thrives on keeping multiple moving parts running smoothly.

Location and Salary

The role is located at EnergyTec’s office in Gwelup, Western Australia.

Annual Salary will be $80,000 – $95,000 ex-SGC.

What You’ll Do

• Coordinate job completions with the accounts team to support timely, accurate client invoicing.
• Coordinate stock ordering, deliveries and transactional supplier communications
• Coordinate sub-contractor scheduling and job logistics.
• Support inductions, training logistics and documentation for the Technical Services team
• Manage the allocation of work, review timesheet recording of the Technical Services team to ensure timely completion of works and cost control.
• Work with our licensed electrical contractors to ensure the Technical Services office and team operate safely.
• Translate work priorities into daily and weekly job schedules and keep job records accurate and current in our field service and job management systems
• Manage the client communications for the Technical Services office, including scheduling site attendance and coordinating meetings.
• Manage and follow-up leads and quotes for the Technical Services office, including reporting on the sales pipeline to the Executive Team.

About You

You’ll bring:

• Experience in business, administration or operational coordination roles
• Demonstrated experience in quoting, proposal drafting or commercial administration
• Coordination or supervisory experience, ideally across a multi-site or service delivery operation
• Excellent communication and stakeholder management skills
• Strong time management skills and the ability to juggle multiple concurrent workstreams
• Confidence with Microsoft Office and scheduling / workflow management software
• A high level of accuracy and attention to detail

It would be great (but isn’t essential) if you also have:

• Experience in the utility, energy, electrical contracting or property services industry
• Exposure to multi-state or multi-site service coordination
• Familiarity with job management, CRM or field service software

You’re a self-motivated, solutions-focused person who takes ownership of issues through to resolution, stays organised under pressure, and enjoys working both independently and as part of a collaborative team.

Why EnergyTec?

• Join a stable, growing company with a genuine team culture
• Be part of a business making a real impact in utility management for the property sector
• Work in a varied role with real ownership and room to improve how things are done
• Perth-based team with a national footprint

EnergyTec is an equal opportunity employer. We encourage applications from all backgrounds.