Executive Assistant, Energy, Resources And Infrastructure

Gilbert + Tobin; Perth; On-site; AUD 85,000 - 110,000; Full time

Job summary

Gilbert + Tobin is seeking an experienced executive assistant to support a partner in the Energy, Resources and Infrastructure group in Perth. The role covers diary and email management, billing, document handling and client liaison in a collaborative team environment.

The position is a 12-month fixed-term contract, based in Perth with a focus on climate-aligned infrastructure and energy projects. You will work closely with partners and lawyers to ensure efficient workflow and excellent service.

Qualifications

• 3+ years of experience as an executive assistant or legal secretary.
• Detail oriented and reliable.
• Strong document preparation and formatting skills.
• Highly organized with excellent diary management.

Responsibilities

• Diary and email management for the partner.
• Monthly billing and accounts reporting and management.
• Document and file management across multiple files.
• Liaising with clients and other parties.
• Attending to e-filing processes.
• Organising travel, flights and accommodation.
• Ad hoc administration duties.

Skills

Executive support

Diary management

Billing

Document drafting

Education

Legal secretary experience

Tools

Microsoft Office

Job description

Job Description

About Gilbert + Tobin

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose built for our clients’ most complex work across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

About Energy, Resources and Infrastructure

Our multi-disciplinary team includes project, project finance, regulatory, infrastructure, construction, operational and corporate specialists who all have deep experience advising on Australia’s most complex energy and infrastructure projects.

We work on renewables and storage projects including wind, solar, battery, alternative storage and hydrogen projects, renewable energy zones and infrastructure projects including social housing and health. We act for a range of stakeholders including developers, investors, contractors and network operators.

About the role

We are seeking an experienced executive assistant to join our Energy, Resources and Infrastructure group in Perth. This role supports a partner and lawyers in a friendly, collaborative and committed team and is offered as a 12-month fixed term contract.

G+T’s energy and resources specialists work on market-leading projects and transactions that shape the Australian energy and resources sector. With deep experience across mining, oil and gas and renewable energy, the team advises on projects throughout their full lifecycle, from acquisition and development to operations and divestment. As part of our commitment to the energy transition and a net-zero future, we work closely with clients to deliver climate-aligned outcomes and navigate the evolving landscape of sustainable infrastructure and investment.

Role overview

The day-to-day responsibilities in the role include:

• Diary and email management

• Monthly billing and accounts reporting and management

• Document and file management of multiple files

• Liaising with clients and other parties

• Attending to e-filing processes

• Organising travel, flights and accommodation

• Ad hoc administration duties

About you

As an experienced executive assistant, ideally you will have a legal administrative background and you will also be:

• Three or more years’ experience as an executive assistant or legal secretary

• Detail oriented and reliable

• Highly skilled in document preparation and formatting

• Strongly organised, including diary management

• A clear and confident communicator with strong interpersonal skills

• Comfortable using Microsoft Office or similar software

Additional Information

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.