Office & Operations Manager - Technical Services

Energytec; Perth; On-site; AUD 80,000 - 95,000; Full time

Job summary

EnergyTec is seeking an organised Office Manager to be the operational backbone of our Technical Services team in Gwelup, WA. You’ll coordinate jobs from quote through completion and invoicing, manage the sales inbox, draft quotes, keep CRM and job management systems up to date, and liaise with clients and subcontractors.

This fast-paced role requires strong administration, multi-site coordination, and a proactive, detail-focused approach to ensure timely, accurate service delivery and cost

Qualifications

• Experience in business, administration or operational coordination roles.
• Experience in quoting, proposal drafting or commercial administration.
• Coordination or supervisory experience across multi-site or service delivery.
• Excellent communication and stakeholder management skills.
• Strong time management and ability to juggle multiple workstreams.
• Confidence with Microsoft Office and scheduling / workflow software.
• A high level of accuracy and attention to detail.

Responsibilities

• Coordinate job completions with the accounts team to support timely, accurate client invoicing.
• Coordinate stock ordering, deliveries and transactional supplier communications.
• Coordinate sub-contractor scheduling and job logistics.
• Support inductions, training logistics and documentation for the Technical Services team.
• Manage the allocation of work, review timesheet recording to ensure timely completion and cost control.
• Work with licensed electrical contractors to ensure safety of the office and team.
• Translate work priorities into daily and weekly job schedules and keep records accurate in systems.
• Manage client communications for the office, including scheduling site attendance and meetings.
• Manage and follow-up leads and quotes, reporting on sales pipeline to the Exec Team.

Skills

Office administration

Coordination

Stakeholder management

Time management

Microsoft Office

Scheduling software

Tools

CRM software

Job management software

Field service software

Job description

EnergyTec is seeking an organised Office Manager to be the operational backbone of our Technical Services team in Gwelup, WA. You’ll coordinate jobs from quote through completion and invoicing, manage the sales inbox, draft quotes, keep CRM and job management systems up to date, and liaise with clients and subcontractors.

This fast-paced role requires strong administration, multi-site coordination, and a proactive, detail-focused approach to ensure timely, accurate service delivery and cost