Office Manager

BlueScope; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

BlueScope is seeking an organised Office Manager for a 12 month fixed term to oversee the day-to-day operations at the Corporate Head Office in Melbourne. The role collaborates with Corporate Executive Assistants, building management and external providers to keep the office safe, welcoming and efficient.

Based at 181 William Street Melbourne, hours are 10.00am-3.00pm Monday – Thursday, supporting onboarding, invoicing, access control and workplace services while driving practical improvements

Qualifications

• Experience in an office management or facilities role.
• Experience coordinating multiple suppliers and stakeholders.
• Strong written and verbal communication, organisation and problem-solving.
• Relevant qualification; first aid/fire warden training is a plus.

Responsibilities

• Manage day-to-day operation and presentation of the Corporate Head Office.
• Coordinate workplace suppliers, service contracts and building management relationships.
• Administer purchase orders, invoices, cost centres and office budget records.
• Coordinate office access, passes and access records.
• Support workplace HSE activities, inspections and emergency response arrangements.
• Provide onboarding support and orientation materials for new staff.
• Identify and implement improvements to workplace services and employee experience.

Skills

Office management

Facilities coordination

Stakeholder coordination

Communication skills

Budget records

Education

Office administration qualification

Job description

BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 16,500 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes

Job Description

We have an exciting 12 month fixed term opportunity for an organised and service focused Office Manager to oversee the day-to-day operations of BlueScope’s Corporate Head Office. You’ll play a key role in creating a safe, efficient, welcoming and connected workplace.

Partnering with the Corporate Executive Assistants, key internal teams, building management and external providers, you’ll coordinate the services that keep our Corporate Head Office running smoothly, including facilities, suppliers, office access, safety, onboarding, communications and invoice administration.

This role is based at 181 William Street Melbourne. Hours will be 10.00am-3.00pm Monday – Thursday.

What Will You Do?

In this varied role you will:

• manage the day-to-day operation and presentation of the Corporate Head Office, including meeting rooms, shared spaces, lounges, amenities and office supplies
• coordinate workplace suppliers, service contracts and building management relationships, monitor service quality and resolve issues
• administer purchase orders, invoices, cost centres and office budget records in line with BlueScope processes
• coordinate office access, passes and access records
• support workplace HSE activities, inspections, audits, emergency response arrangements and warden responsibilities
• provide workplace onboarding support, including office orientations, access, local information and onboarding materials
• identify and implement practical, sustainable improvements to workplace services, systems and employee experience

Qualifications

You will be a practical, approachable and highly organised office professional who enjoys creating a positive workplace experience. You are comfortable balancing operational priorities, building trusted relationships and resolving day-to-day issues with sound judgement and attention to detail.

You will also bring:

• experience in an office management, workplace services, facilities or administrative role
• experience working in a corporate environment and coordinating multiple suppliers and stakeholders
• strong written and verbal communication, organisation, problem-solving and collaboration skills
• confidence managing invoices, purchase orders, records and administrative processes
• a relevant qualification and first aid, fire warden or emergency response training would be well regarded

Additional Information

The BlueScope Difference

A career at BlueScope provides the opportunity to make a difference - to you, to your team, to our customers and to an organisation intent on shaping a better built environment for all our communities. At BlueScope, you will:

make an impact both within the organisation and in the broader community

create and deliver practical improvements that strengthen how our workplace operates

grow through continuous learning and development while building broad corporate relationships

enjoy a genuine sense of belonging by working with people who look out for one another

We’re dedicated to supporting our people, keeping one another safe, recognising success and helping individuals grow. We foster an inclusive work environment that welcomes people of all backgrounds and are committed to Our Purpose, Creating Strength.

Together we can make a world of difference.