Office Manager

Apprise Consulting; Gracemere; On-site; AUD 79,000 - 82,000; Full time

Job summary

Metal Recovery Industries in Queensland is seeking an experienced Office Manager to organize and control office operations, staff, and resources. You will oversee schedules, budgeting, and ensure WHS compliance while coordinating with clients and suppliers.

This permanent full-time role offers a collaborative team and opportunities to improve office efficiency. Key duties include supervising staff, managing invoices, planning events, and maintaining office systems and equipment.

Qualifications

• Excellent customer service relations experience.
• Excellent working knowledge in Microsoft Office (Outlook, Word, Excel).
• Demonstrated time management and prioritisation in high-volume work environments.
• Professionalism, discretion and confidentiality.
• Strong communication and reporting skills.
• Ability to work independently or as part of a team.

Responsibilities

• Overseeing daily office operations, managing schedules, appointments, and meetings.
• Maintaining office supplies inventory and ordering.
• Ensuring office equipment and supplies are maintained.
• Supervising and supporting office staff and monitoring performance.
• Coordinating personnel activities such as hiring, promotions, and payroll.
• Managing the office budget, invoices, and financial reporting.
• Ensuring a clean, safe, and organized office environment and WHS compliance.
• Communicating with clients, vendors, and internal departments.
• Organising office events and training/workshops logistics.
• Addressing office-related issues and improving efficiency.

Skills

Organizational Skills

Communication Skills

Leadership

Problem-Solving

Technical Proficiency

Attention to Detail

Flexibility

Interpersonal Skills

Customer Service Relations

Tools

Microsoft Office Suite

Office management software

Job description

Job Type: Permanent position | Full time position

Job Description

Our valued client Metal Recovery Industries based in Qld, is seeking an experienced Office Manager to join their friendly team of professionals. The Company collects, salvages, and processes scrap metal goods for recycle and re use in regional and remote areas in Central North Queensland, including mining sites. The Office Manager will organise and control the functions and resources of our office, such as administrative systems and office personnel.

Key Responsibilities include but are not limited to:

• Administrative Duties: Overseeing daily office operations, managing schedules, appointments, and meetings
• Office Supplies Management: Maintaining office supplies inventory by checking stock and ordering new supplies as needed.
• Ensures office equipment and supplies are maintained
• Staff Supervision: Supervising and supporting office staff, ensuring compliance with office policies and procedures. Assigns work and monitors work performance of staff
• Coordinates personnel activities such as hiring, promotions, performance management, payroll, training and supervision
• Budgeting and Financial Reporting: Managing office budget, handling invoices, and preparing financial reports
• Facility Management: Ensuring a clean, safe, and organized office environment.
• Ensures office compliance with work health and safety regulations.
• Ensures work complies with relevant government legislation, policies and procedures
• Communication: Handling communication with clients, vendors, and internal departments.
• Event Planning: Organising office events and meetings, coordinating logistics for training sessions and workshops
• Problem-Solving: Addressing office-related issues, troubleshooting problems, and making decisions to improve office efficiency.

Key Skills and Qualifications:

• Organisational Skills: Excellent organizational abilities to manage multiple tasks and priorities
• Communication Skills: Strong verbal and written communication skills
• Leadership: Ability to lead and motivate a team
• Problem-Solving: Effective problem-solving skills to address issues promptly
• Technical Proficiency: Familiarity with office software and tools (e.g., Microsoft Office Suite, office management software)
• Attention to Detail: Keen eye for detail and accuracy in work
• Flexibility: Adaptability to handle various tasks and changing priorities

To be considered for this role, you must have:

• Excellent customer service relations experience
• Excellent working knowledge in Microsoft Office (Outlook, Word, Excel)
• Demonstrated excellent time management skills including the capability to understand and set priorities, and achieve results in an environment of high volumes workloads and tight deadlines
• With proven high level of professionalism, discretion, and confidentiality
• Strong communication and reporting skills
• Must be able to work independently or as part of a team
• Great interpersonal skills

Great interpersonal skills. If you possess the qualities and skills required for this role and you feel this job is for you. Salary: Between $79,499 and $82,000 per annum + Super