Office Manager

Quik Corp Pty Ltd; Coolum Beach; On-site; AUD 72,000 - 88,000; Full time

Job summary

Quik Corp Pty Ltd is seeking an experienced Office Manager to support administrative, financial, compliance and operational systems at our Coolum Beach manufacturing facility. This on-site role works with production, warehouse, purchasing and management to keep records, systems and processes aligned with day-to-day factory operations.

The ideal candidate will have multi-year office management experience, a strong ERP background (including Odoo), and a tertiary qualification.

Qualifications

• Multi-year experience in office management or operational coordination.
• Experience across financial administration, compliance and staff-related administration.
• Strong ERP or business management system experience.
• Experience developing SOPs and maintaining controlled documentation.
• Experience working within manufacturing, production, warehousing or another operational environment.

Responsibilities

• Managing administrative and operational systems across the business.
• Maintaining ERP data, records and supporting documentation.
• Financial administration, reporting and expense monitoring.
• Supporting staff administration, training and onboarding.
• Developing and maintaining SOPs and internal documentation.
• Maintaining Bills of Materials and product-related system information.
• Coordinating between production, warehouse, purchasing and management.
• Supporting workplace compliance, WHS documentation and PPE controls.
• Monitoring internal processes and resolving administrative or system discrepancies.
• Working directly with factory teams to reconcile system information against actual production activity.
• Assisting with process improvement and standardisation across operational areas.

Skills

Office management

Financial administration

Attention to detail

Team coordination

Manufacturing environment experience

Education

Tertiary qualification

Tools

ERP systems

Odoo

Bills of Materials

Inventory systems

Job description

Quik Corp is looking for an experienced Office Manager to support the administrative, financial, compliance and operational systems within our Coolum Beach manufacturing facility.

This is an on-site manufacturing role rather than a traditional corporate office position. You will work directly with production, warehouse, purchasing and management, maintaining the records, systems and processes that support day-to-day factory operations.

$80,000 + super | Full time | Monday to Friday

The Role

Responsibilities include:

• Managing administrative and operational systems across the business
• Maintaining ERP data, records and supporting documentation
• Financial administration, reporting and expense monitoring
• Supporting staff administration, training and onboarding
• Developing and maintaining SOPs and internal documentation
• Maintaining Bills of Materials and product-related system information
• Coordinating between production, warehouse, purchasing and management
• Supporting workplace compliance, WHS documentation and PPE controls
• Monitoring internal processes and resolving administrative or system discrepancies
• Working directly with factory teams to reconcile system information against actual production activity
• Assisting with process improvement and standardisation across operational areas

Who We Are Looking For

You will need:

• Multi-year experience in office management, senior administration or operational coordination
• Experience across financial administration, compliance and staff-related administration
• Strong ERP or business management system experience
• Experience developing SOPs and maintaining controlled documentation
• Experience working within manufacturing, production, warehousing or another operational environment
• Confidence working directly with factory and operational teams
• Experience coordinating or supervising staff
• Working knowledge of WHS and business compliance requirements
• Strong Microsoft Office and Excel capability
• Strong attention to detail and ability to investigate discrepancies
• Relevant tertiary qualification
• At least two years' relevant full-time experience
• Experience with Bills of Materials, inventory systems, manufacturing ERP data or Odoo will be highly regarded.

The Environment

This role is based full time at our Coolum Beach manufacturing facility.

You will spend time across administration, warehouse, assembly and production areas and will regularly work through system, documentation and process issues directly with operational teams.

It will suit someone who prefers a practical manufacturing environment, enjoys detailed systems work and is comfortable following issues through from the system record to what is physically happening on the factory floor.

Why Quik Corp

• Permanent Monday to Friday position
• Direct exposure to production and operational teams
• Broad role across administration, systems and manufacturing operations
• Opportunity to improve and standardise business processes