Office Manager

PAVAN ENTERPRISES PTY. LTD.; City of Melbourne; On-site; AUD 78,000 - 88,000; Full time

Job summary

PAVAN ENTERPRISES PTY. LTD. is seeking an Office Manager to oversee daily administrative operations and implement efficient office procedures in Melbourne, VIC.

This role reports to directors and requires coordinating resources, communications, and HR admin workflows. Ideal candidates will hold a bachelor’s degree in business or management, have at least 1 year of relevant experience, and demonstrate strong English communication skills, organizational abilities, and proficiency with Microsoft

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 1 year of continuous experience in office management or senior administrative roles.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams) and cloud drives.
• Strong organizational skills, multitasking, and budgeting experience.
• Excellent written and verbal English communication skills.

Responsibilities

• Direct and oversee day-to-day administrative operations and office services.
• Review and implement standard office policies and procedures.
• Manage office budgets and purchasing of supplies and equipment.
• Maintain filing, data storage, and digital documentation systems.
• Coordinate internal communications and meetings; document minutes.

Skills

English communication

Organizational skills

Multitasking

Budget management

Education

Bachelor's degree in Business Administration/Management

Masters degree (preferred)

Tools

Microsoft 365

Cloud drive management

Job description

Employment Type: Full-Time, Permanent (38 hours per week)

Salary Range: $78,000 – $88,000 per annum + Superannuation

About the Role

PAVAN ENTERPRISES PTY. LTD.

Employer: PAVAN ENTERPRISES PTY. LTD.

ABN: 56 616 062 090

Location: Melbourne / Wollert VIC

Employment Type: Full-Time, Permanent (38 hours per week)

Salary Range: $78,000 – $88,000 per annum + Superannuation

PAVAN ENTERPRISES PTY. LTD. is seeking an organized, proactive, and experienced Office Manager to oversee our daily administrative operations, implement efficient office procedures, and coordinate business support functions.

Reporting directly to company directors, you will ensure the seamless day-to-day running of our administrative systems, manage office resources, coordinate internal communications, and support team operations.

Key Duties and Responsibilities

Aligned with ANZSCO 512111 (Office Manager):

Direct, oversee, and coordinate day-to-day administrative operations and office services to ensure workflow efficiency across the enterprise.

Review, formulate, and implement standard office policies, operational guidelines, and document-management procedures.

Manage office budgets, maintain records of operational expenditure, and coordinate purchasing of office supplies, equipment, and consumables.

Maintain internal filing, data storage, and digital documentation systems in compliance with relevant data management and record-keeping laws.

Liaise with internal departments, external vendors, landlords, utility providers, and IT support services to resolve operational issues promptly.

Coordinate internal communications, schedule key meetings, prepare operational agendas, and document minutes.

Support human resources administrative workflows, including onboarding coordination, staff records maintenance, and leave tracking.

Monitor office health and safety standards, ensuring compliance with Occupational Health and Safety (OHS) regulations.

Skills, Qualifications, and Experience Required

Education: At least Bachelor’s degree in Business Administration, Management, or a related field (Masters degree preferred).

Experience: Minimum of 1 years of continuous experience in office management, senior administrative coordination, or executive support.

Software Proficiency: High-level competency with office productivity software, including Microsoft 365 (Word, Excel, Outlook, Teams) and shared drive/cloud management platforms.

Organizational Skills: Demonstrated ability to multitask, prioritize conflicting deadlines, manage administrative budgets, and maintain systematic record keeping.

Communication & Interpersonal Skills: Excellent written and verbal English communication skills, with proven capability to liaise professionally with stakeholders, contractors, and management.