OFFICE MANAGER

PROMISE SERVICES PTY LTD; City of Melbourne; On-site; AUD 75,000 - 85,000; Full time

Job summary

Stylepoint, a Melbourne-based styling and interior design firm, is seeking an Office Manager in Thomastown VIC 3074. The role requires organising and controlling office operations, records, payroll and supplier coordination to ensure efficient day-to-day work.

As a hands-on administrator, you will supervise staff, implement processes, maintain compliance with OH&S and policies, and support management with planning and reporting.

Qualifications

• AQF diploma or higher; 3+ years relevant admin experience.
• Strong organisational, leadership and time-management skills.
• Proficient in MS Office and records management.

Responsibilities

• Plan and review office services and standards.
• Allocate resources and equipment for daily operations.
• Supervise administrative staff and monitor performance.
• Manage office records, payroll docs and supplier records.
• Liaise with accountants, suppliers and contractors.
• Ensure OH&S compliance and policy adherence.
• Prepare reports and internal documentation.
• Coordinate meetings and internal communications.

Skills

Organisational skills

Leadership

Time management

Communication

Attention to detail

WHS knowledge

Admin coordination

Education

AQF diploma or higher

Job description

Job Type: Permanent position | Full time position

Job Description

OFFICE MANAGER Business: Stylepoint Location: Thomastown VIC 3074 Employment Type: Full-time, Ongoing Salary: AUD $75,000 – $85,000 per annum plus superannuation About the Business Stylepoint is an established Melbourne-based property styling and interior design business operating from Thomastown, Victoria. Established almost 20 years ago, the business has grown from a niche property styling service in Melbourne’s northern suburbs into a comprehensive styling and design business servicing properties across Greater Melbourne. Stylepoint advises that it transforms more than 300 homes each year. Stylepoint provides a broad range of property-related services, including property styling, restyling, interior design, project management and renovation support, relocation services, property care and additional property preparation services. Its operations involve coordinating stylists, designers, project managers, logistics personnel, trades and other professionals, together with managing furniture, artwork and accessories used across its styling projects. The business manages projects from initial quotation through to installation, styling and final removal of items, while also coordinating project timelines, trades, client requirements and property preparation activities. Stylepoint operates from a substantial warehouse in Melbourne’s northern suburbs and maintains an extensive collection of furniture, artwork and styling items used across its projects.

About the Role

The Office Manager will be responsible for organising and controlling the functions and resources of the office, including administrative systems, office personnel, business records, accounts, equipment and general office operations. The position requires a highly organised and responsible individual capable of coordinating office services, supervising administrative activities, managing personnel-related processes and ensuring that administrative operations are carried out efficiently and in accordance with relevant business policies, procedures and legislative requirements.

Key Responsibilities

The Office Manager will be responsible for:

• Contributing to the planning and review of office services, establishing administrative priorities and maintaining appropriate office service standards.
• Allocating human resources, office space and equipment to support efficient day-to-day business operations.
• Assigning work to administrative staff and monitoring work performance, providing direction, guidance and supervision where required.
• Managing office records and accounts, including invoices, correspondence, employee records, payroll documentation, supplier records and other administrative information.
• Liaising with professionals and external service providers, including accountants, suppliers, contractors and other relevant parties, to coordinate office business and resolve administrative matters.
• Ensuring office equipment, systems and supplies are appropriately maintained, serviced and replenished according to operational requirements.
• Ensuring compliance with applicable occupational health and safety requirements and maintaining appropriate workplace and administrative documentation.
• Ensuring office activities comply with relevant government legislation, internal policies, procedures and business requirements.
• Coordinating personnel activities, including recruitment administration, onboarding, staff training, performance management, payroll administration and employee supervision.
• Maintaining organised electronic and physical filing systems and ensuring business, financial and employee information is accurate, secure and appropriately maintained.
• Preparing reports, correspondence, spreadsheets, internal documentation and other administrative materials for management.
• Monitoring administrative procedures and identifying opportunities to improve office systems, workflow, record management and overall operational efficiency.
• Coordinating meetings, appointments, internal communications and other administrative arrangements where required.
• Supporting management with general administrative planning, reporting and coordination to ensure the efficient operation of the business.

Qualifications and Experience Applicants should possess:

• An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Office Management, Management or a related discipline; or
• At least three years of relevant experience may substitute for the formal qualification.

In some instances, relevant experience and/or on-the-job training may be required in addition to the formal qualification. Applicants should also demonstrate:

• Relevant office management, business administration or administrative coordination experience.
• Strong organisational, leadership and time-management skills.
• Demonstrated ability to supervise staff and coordinate administrative activities.
• Experience maintaining office records, accounts, employee documentation and general business information.
• Strong written and verbal communication skills.
• Competency in Microsoft Office and general administrative and record-management systems.
• Ability to communicate effectively with management, employees, suppliers, contractors and external professionals.
• Knowledge of workplace health and safety and relevant administrative compliance requirements.
• Strong attention to detail and ability to maintain accurate and confidential business records.
• Ability to work independently, establish priorities and effectively manage competing administrative requirements.

Work Conditions

• Employment: Full-time, ongoing position
• Professional working environment within an established business.
• The position requires regular coordination with management, employees, suppliers, contractors and external service providers.

Australian Citizens and Permanent Residents are encouraged to apply, and preference will be given to suitably qualified Australian Citizens and Permanent Residents.