Office Manager

VeiraMal Consulting; City of Hume; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

VeiraMal Consulting is seeking an experienced Office Manager for Haaris Imports Pty Ltd in Craigieburn. You will coordinate and manage the day-to-day administrative operations, support management, and supervise administrative staff to ensure efficient office services.

The role requires an administration qualification, strong organisational and communication skills, and a proactive approach to improving office procedures.

Qualifications

• Experience arranging and coordinating office operations.
• Ability to supervise administrative staff and allocate workloads.
• Strong organisational and time-management skills.
• Familiarity with records management and document control.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Coordinate and oversee the day-to-day administrative operations of the office.
• Organise office procedures and ensure administrative processes are efficient and effective.
• Manage incoming and outgoing correspondence, emails, telephone enquiries and general office communications.
• Maintain office records, files, databases and documentation in an accurate and organised manner.
• Prepare reports, correspondence, presentations, documents and other administrative materials as required.
• Coordinate meetings, appointments, schedules and office activities for management and staff.
• Assist management with administrative planning, business operations and office-related matters.
• Supervise and coordinate administrative and clerical staff where required.
• Allocate administrative tasks and monitor the completion of work to ensure deadlines are met.
• Assist with the recruitment, training and development of administrative staff where required.
• Establish and maintain administrative procedures and office systems.
• Monitor office supplies and equipment and arrange purchasing and replenishment as required.
• Liaise with suppliers, contractors, clients and other external stakeholders regarding office requirements.
• Assist with invoicing, accounts, expense records and other financial administration where required.
• Monitor office expenditure and assist with budget and cost-control activities.
• Coordinate maintenance, repairs and other services required for the efficient operation of the office.
• Ensure office policies, procedures and workplace health and safety requirements are followed.
• Maintain a professional, organised and efficient office environment.
• Identify administrative issues and implement improvements to office procedures and systems.
• Provide general administrative support to management and staff as required.

Skills

Office management

Supervision

Communication

Time management

Record management

Budgeting & invoicing

Education

Relevant qualification in Administration

Tools

MS Office

Job description

Job Type: Permanent position | Full time position

Job Description

VeiraMal Consulting is seeking an experienced and motivated Office Manager to join our client’s business Haaris Imports Pty Ltd in Craigieburn. Our client offers a professional working environment and a rewarding opportunity for the right candidate. The successful applicant will be responsible for coordinating and managing the day-to-day administrative operations of the office, while supporting management, supervising administrative activities and ensuring the efficient delivery of office services.

Key Duties:

• Coordinate and oversee the day-to-day administrative operations of the office.
• Organise office procedures and ensure administrative processes are efficient and effective.
• Manage incoming and outgoing correspondence, emails, telephone enquiries and general office communications.
• Maintain office records, files, databases and documentation in an accurate and organised manner.
• Prepare reports, correspondence, presentations, documents and other administrative materials as required.
• Coordinate meetings, appointments, schedules and office activities for management and staff.
• Assist management with administrative planning, business operations and office-related matters.
• Supervise and coordinate administrative and clerical staff where required.
• Allocate administrative tasks and monitor the completion of work to ensure deadlines are met.
• Assist with the recruitment, training and development of administrative staff where required.
• Establish and maintain administrative procedures and office systems.
• Monitor office supplies and equipment and arrange purchasing and replenishment as required.
• Liaise with suppliers, contractors, clients and other external stakeholders regarding office requirements.
• Assist with invoicing, accounts, expense records and other financial administration where required.
• Monitor office expenditure and assist with budget and cost-control activities.
• Coordinate maintenance, repairs and other services required for the efficient operation of the office.
• Ensure office policies, procedures and workplace health and safety requirements are followed.
• Maintain a professional, organised and efficient office environment.
• Identify administrative issues and implement improvements to office procedures and systems.
• Provide general administrative support to management and staff as required.

Skills and Experience:

• Relevant qualification in Administration or a related field.
• Demonstrated experience in organising and managing office administrative functions, systems and procedures.
• Demonstrated ability to supervise and coordinate administrative personnel and effectively allocate workloads and priorities.
• Strong organisational, planning, time-management and problem-solving skills.
• Sound knowledge of office administration, record-management and document-control procedures.
• Competence in using computers, office software, electronic record-management systems and other standard office technology.
• Strong written and verbal communication skills with the ability to liaise effectively with management, employees and external service providers.
• Ability to maintain confidentiality and appropriately manage sensitive company and personnel information.
• High attention to detail and the ability to manage multiple administrative priorities within required timeframes.

Salary: $75,000.00 - $85,000.00 plus superannuation. Location: 10b Yellowbox Drive, Craigieburn VIC 3064