Office Manager

Careerone Partner Network; City of Melbourne; On-site; AUD 79,000 - 89,000; Full time

Benefits offered by this job

Superannuation

Job summary

SkillQuest Solutions is seeking an experienced Office Manager for a busy food manufacturing and wholesale distribution business based in Reservoir, Victoria.

You will oversee daily admin operations, coordinate staff, manage records and support management across a range of projects, with a focus on efficiency, confidentiality and strong stakeholder communication.

Qualifications

• Diploma in Business Administration or equivalent or higher.
• At least 1 year of experience in administration and office management.
• Experience supervising a team of office personnel.
• Strong computer skills, especially Excel and Outlook; proficient with standard productivity tools.
• Ability to coordinate and communicate with internal and external stakeholders.

Responsibilities

• Manage daily office operations including supplies, vendor liaison and facilities oversight.
• Coordinate personnel activities: recruitment, training, supervision, payroll and staff administration.
• Maintain office facilities, equipment and resources in good working order.
• Assist with planning and execution of business projects; prepare executives for meetings and draft key documents.
• Develop and review office services, procedures, priorities and service standards.
• Organise team meetings; prepare agendas, documentation and detailed meeting minutes.
• Liaise with staff, management and external stakeholders to resolve operational and administrative issues.
• Manage correspondence and confidential records with discretion.

Skills

Office management

Team supervision

Communication

Time management

Stakeholder coordination

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Outlook

Word processing / databases

Job description

A highly-regarded food manufacturing and wholesale distribution business is seeking an experienced and organised Office Manager to join their busy team.

SkillQuest Solutions are seeking an experienced Office Manager on behalf of our client, a well-established company operating within the food manufacturing and food service industry. Based in Reservoir, Victoria, the business specialises in the processing, manufacturing and wholesale distribution of poultry and prepared food products.

With dedicated food processing, cold-storage facilities and a temperature-controlled distribution network, the business is committed to maintaining high standards of food safety, quality, consistency and reliable customer service.

Position: Office Manager

Employment Type: Full-time, Permanent

The role

We are looking for an experienced and proactive Office Manager to oversee the day-to-day administration and coordination of office operations. The successful candidate will be responsible for ensuring efficient administrative processes, coordinating office personnel and supporting management across a range of operational and business activities.

Key responsibilities include:

• Manage daily office operations, including ordering supplies, liaising with vendors and overseeing office facilities.
• Coordinate personnel activities, including recruitment, training, supervision, performance management, payroll and staff-related administration.
• Oversee the maintenance of office facilities, equipment and resources to ensure they remain in good working condition.
• Assist with the planning and execution of business projects, including preparing executives for meetings and drafting key documents.
• Participate in the development and review of office services, procedures, priorities and service standards.
• Organise and coordinate team meetings, including preparing agendas, documentation and detailed meeting minutes.
• Liaise with team members, management and external stakeholders to facilitate the timely resolution of operational and administrative matters.
• Manage a broad range of correspondence, including emails, telephone enquiries and written communications.
• Maintain accurate and confidential business, personnel and administrative records.
• Exercise discretion and maintain confidentiality when handling sensitive business and employee information.

What we are looking for:

• Relevant qualification, such as a Diploma in Business Administration or a similar field, or higher, or the agreed equivalent.
• Minimum of one year of work experience in administration and office management, including experience in a similar Office Manager role.
• Experience managing or supervising a team of office personal.
• Demonstrated experience coordinating office operations and providing administrative and operational support.
• Strong computer skills, particularly in Microsoft Excel, Outlook and other word-processing, spreadsheet and database applications.
• Demonstrated ability to effectively coordinate and communicate with internal and external stakeholders.
• Highly organised, detail-oriented and proactive, with the ability to manage competing priorities and work effectively within deadlines.
• Strong analytical, problem-solving, organisational and communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• A self-motivated approach with the ability to work both independently and collaboratively within a team.

What is on offer:

• A competitive salary of $79,000 to $89,000 plus superannuation per annum, negotiable based on experience.
• The opportunity to work within an established food manufacturing and distribution business.
• A supportive and collaborative working environment.