Office Manager

Clear Cut Recruitment; City of Melbourne; On-site; AUD 80,000 - 90,000; Full time

Job summary

Il Nonno Foods Pty Ltd is seeking a full-time Office Manager in Campbellfield, VIC to oversee administrative systems, records, and staff. The role focuses on ensuring efficient office operations, compliance with OH&S and industry standards, and coordinating with production and supply functions.

The successful candidate will have at least 12 months' experience as an Office Manager, preferably a Diploma in Business Administration, and experience in a food manufacturing setting.

Qualifications

• Must have at least 12 months of recent experience as an Office Manager or in a similar role.
• Diploma level qualification in Business Administration, Management or similar preferred.
• Experience in food manufacturing office environments is highly desirable.

Responsibilities

• Plan and control office systems and service standards.
• Coordinate resources and administrative support for production and supply functions.
• Manage production food safety records, invoices and shipping documents.
• Oversee personnel activities including hiring, training and supervision of office staff.
• Ensure compliance with OH&S regulations and government/industry legislation.

Skills

Office management

Administrative tasks

Staff supervision

OH&S compliance

Records management

Education

Diploma in Business Administration

Tools

Office software

Job description

Job Type: Permanent position | Full time position

Job Description

About the company Il Nonno Foods is a family-owned pasta manufacturer based in Campbellfield, Melbourne, with a heritage spanning more than 60 years. Founded on traditional Italian pasta-making techniques - passed down through generations at the family kitchen table - the business is now proudly led by the founder's granddaughters, who continue the legacy their grandfather began. Il Nonno produces artisan fresh and frozen filled pasta (including tortellini and ravioli) and fresh bronze-extruded pasta, using high-protein Australian semolina and free-range eggs.

The pasta is 100% Australian made, combining authentic Italian methods with quality local ingredients. The business supplies both retail and wholesale customers, with products stocked through distributors and retailers across Australia. Driven by quality, family connection and a commitment to tradition, Il Nonno continues to grow while staying true to its founding values.

Description As Il Nonno Foods continues to grow, we are seeking a full-time Office Manager to support the business's expanding administrative and operational needs. The Office Manager is responsible for organising and controlling the functions and resources of the Il Nonno Foods office, including administrative systems, food safety records, and staff performing administrative and office duties.

The food manufacturing industry is highly regulated, and we require an experienced Office Manager with keen attention to detail to effectively manage the administrative side of the business. This role sets and maintains office service standards, allocates office resources, and coordinates personnel and administrative activities that support the company's manufacturing, supply and operational functions. The Office Manager ensures the office operates efficiently, complies with relevant legislation and company policy, and serves as a reliable point of administrative coordination between management, staff, and external parties.

Location: Campbellfield VIC 3061 Salary: $80,000 - $90,000 + superannuation depending on experience

Key Duties

• Plan and review administrative systems, set priorities and office service standards for Il Nonno Foods
• Allocate human resources, tasks and processes within the office environment.
• Coordinate the provision of administrative support to the business's production, supply and operational functions.
• Assign work to and monitor the performance of staff, ensuring tasks are completed to required standards and time frames.
• Manage and maintain the production food safety records, shipping label system, invoices and delivery slips.
• Complete documentation relating to staffing, purchasing, supplier arrangements and day-to-day operations.
• Liaise with production and operations staff and other professionals engaged by the business to coordinate office and administrative functions and facilitate the resolution of administrative problems.
• Ensure office equipment and supplies are maintained and adequately stocked, including coordinating requirements arising from production and operational activities.
• Ensure compliance with occupational health and safety regulations across office administrative functions, and support the business in meeting its broader OH&S obligations.
• Ensure office administrative work complies with relevant government legislation, industry standards, policies and procedures.
• Coordinate personnel activities including hiring, promotions, performance management, training and supervision of office and administrative staff.

Requirements

• Must have at least 12 months of recent experience working as an Office Manager or in a similar role.
• Ideally hold at least a Diploma level qualification in Business Administration, Management or similar.
• Experience working as an Office Manager or similar in the food manufacturing industry is highly desired.
• Administrative & records management skills - office systems, documentation, invoicing, and shipping/delivery paperwork
• Experience and proficiency with supervision of office staff & implementing new office systems - assigning/monitoring work, hiring, performance management, and training
• Operational support skills - coordinating resources and admin support across production and supply.
• Experience working with compliance standards - OH&S regulations and relevant government/industry legislation

This ad has been posted by Clear Cut Recruitment on behalf of Il Nonno Foods Pty Ltd. Il Nonno Foods Pty Ltd is an associated entity of Il Nonno.