Office Operations Manager

VeiraMal Consulting; City of Hume; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

VeiraMal Consulting is seeking an experienced Office Manager for Haaris Imports Pty Ltd in Craigieburn. You will coordinate and manage the day-to-day administrative operations, support management, and supervise administrative staff to ensure efficient office services.

The role requires an administration qualification, strong organisational and communication skills, and a proactive approach to improving office procedures.

Qualifications

• Experience arranging and coordinating office operations.
• Ability to supervise administrative staff and allocate workloads.
• Strong organisational and time-management skills.
• Familiarity with records management and document control.
• Ability to handle confidential information and maintain discretion.

Responsibilities

• Coordinate and oversee the day-to-day administrative operations of the office.
• Organise office procedures and ensure administrative processes are efficient and effective.
• Manage incoming and outgoing correspondence, emails, telephone enquiries and general office communications.
• Maintain office records, files, databases and documentation in an accurate and organised manner.
• Prepare reports, correspondence, presentations, documents and other administrative materials as required.
• Coordinate meetings, appointments, schedules and office activities for management and staff.
• Assist management with administrative planning, business operations and office-related matters.
• Supervise and coordinate administrative and clerical staff where required.
• Allocate administrative tasks and monitor the completion of work to ensure deadlines are met.
• Assist with the recruitment, training and development of administrative staff where required.
• Establish and maintain administrative procedures and office systems.
• Monitor office supplies and equipment and arrange purchasing and replenishment as required.
• Liaise with suppliers, contractors, clients and other external stakeholders regarding office requirements.
• Assist with invoicing, accounts, expense records and other financial administration where required.
• Monitor office expenditure and assist with budget and cost-control activities.
• Coordinate maintenance, repairs and other services required for the efficient operation of the office.
• Ensure office policies, procedures and workplace health and safety requirements are followed.
• Maintain a professional, organised and efficient office environment.
• Identify administrative issues and implement improvements to office procedures and systems.
• Provide general administrative support to management and staff as required.

Skills

Office management

Supervision

Communication

Time management

Record management

Budgeting & invoicing

Education

Relevant qualification in Administration

Tools

MS Office

Job description

VeiraMal Consulting is seeking an experienced Office Manager for Haaris Imports Pty Ltd in Craigieburn. You will coordinate and manage the day-to-day administrative operations, support management, and supervise administrative staff to ensure efficient office services.

The role requires an administration qualification, strong organisational and communication skills, and a proactive approach to improving office procedures.