Office Manager

A Plus Agency; Byron Bay; On-site; AUD 65,000 - 90,000; Full time

Job summary

Byron Bay Hot Bread Kitchen is seeking a hands-on Office Manager to work closely with the owners and manage the day-to-day administration and operations of our busy bakery. This dynamic role covers office administration, stock control, supplier relationships, rostering, and daily coordination across the bakery.

If you thrive in a fast-paced environment and aren’t afraid to roll up your sleeves, we’d love to hear from you.

Qualifications

• Proven experience in office management or a similar operational role.
• Experience in hospitality, baking, or food manufacturing highly regarded.
• Experience with staff scheduling and roster management.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.

Responsibilities

• Manage day-to-day office administration, records, correspondence, and filing.
• Work closely with the owners to organise priorities and follow up on operational matters.
• Handle roster adjustments, leave requests, and shift coverage for unexpected staff absences.
• Assist with staff administration, onboarding documentation, timesheets, and daily coordination.
• Assist with the preparation of wholesale orders and plan daily delivery runs.
• Make deliveries and visit wholesale customers when required.
• Liaise with production, retail, and wholesale staff to keep daily operations running smoothly.
• Maintain stock records and monitor packaging, ingredients, and finished goods.
• Implement and monitor waste reduction programs, including FIFO stock rotation.
• Raise purchase orders and liaise with suppliers regarding pricing, quality, and availability.
• Coordinate invoices, credits, and supplier documentation with the owners.
• Negotiate and manage vendor relationships to implement cost-saving procurement strategies.
• Inspect products to ensure they meet strict quality standards.
• Train staff on proper food handling procedures, cleanliness, and sanitation.
• Maintain the cleanliness and sanitation of baking tools, equipment, and production areas.
• Schedule preventive maintenance and coordinate with service vendors to minimise downtime.
• Coordinate maintenance and repairs for the building premises when required.
• Help the owners with general business administration and miscellaneous duties as required.

Skills

Office management

Administration

Staff scheduling

Organizational skills

Communication

Vendor management

Driver's license

Job description

Byron Bay Hot Bread Kitchen is looking for a hands-on Office Manager to work closely with the owners and help manage the day-to-day administration and operations of our busy bakery.

This is a dynamic, central role covering office administration, wholesale orders, stock control, supplier relationships, deliveries, and general coordination across the bakery. If you are a multitasking expert who loves a fast-paced environment and isn't afraid to roll up your sleeves, we want to hear from you.

Key Responsibilities

• Manage day-to-day office administration, records, correspondence, and filing.
• Work closely with the owners to organise priorities and follow up on operational matters.
• Handle roster adjustments, leave requests, and shift coverage for unexpected staff absences.
• Assist with staff administration, onboarding documentation, timesheets, and daily coordination.
• Assist with the preparation of wholesale orders and plan daily delivery runs.
• Make deliveries and visit wholesale customers when required.
• Liaise with production, retail, and wholesale staff to keep daily operations running smoothly.
• Maintain stock records and monitor packaging, ingredients, and finished goods.
• Implement and monitor waste reduction programs, including FIFO stock rotation.
• Raise purchase orders and liaise with suppliers regarding pricing, quality, and availability.
• Coordinate invoices, credits, and supplier documentation with the owners.
• Negotiate and manage vendor relationships to implement cost-saving procurement strategies.
• Inspect products to ensure they meet strict quality standards.
• Train staff on proper food handling procedures, cleanliness, and sanitation.
• Maintain the cleanliness and sanitation of baking tools, equipment, and production areas.
• Schedule preventive maintenance and coordinate with service vendors to minimise downtime.
• Coordinate maintenance and repairs for the building premises when required.
• Help the owners with general business administration and miscellaneous duties as required.
  

Requirements

• Proven experience in office management, administration, or a similar operational role (experience in hospitality, baking, or food manufacturing is highly regarded).
• Experience with staff scheduling and roster management.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication and negotiation skills for managing staff and vendor relationships.
• A valid Australian driver’s licence (required for customer deliveries and site visits).
• A proactive, problem-solving mindset and a willing "hands-on" attitude.
  
• Rewarding career, and supportive team