Reception & Administration Assistant

Rashi Joshi; Adelaide; On-site; AUD 52,000 - 64,000; Full time

Benefits offered by this job

Collaborative team culture

Attractive salary package

Career development and training

On-site location in Adelaide

Job summary

Unknown Construction Company in Adelaide CBD is seeking a proactive Receptionist to join a dynamic team. You will be the first point of contact for visitors, greet clients, manage schedules, and support the accounts team with invoicing and record-keeping.

The role requires strong communication, organisational skills, and proficiency with Microsoft Office. This on-site position offers the chance to grow within a collaborative office environment with development opportunities.

Qualifications

• Prior experience in a Reception or Administration role.
• Excellent verbal and written communication.
• Organised with attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Act as the primary point of contact for visitors and clients, ensuring a welcoming and professional atmosphere.
• Maintain the reception area, keeping it clean and organised.
• Greet clients upon arrival, providing necessary information and assistance.
• Schedule and coordinate meetings, ensuring boardrooms are prepared and equipped with required materials.
• Manage diaries and calendars to prevent scheduling conflicts and optimise meeting space usage.
• Monitor and resolve scheduling conflicts to ensure smooth and uninterrupted meetings.
• Process invoices by entering information for the accounts team to process.
• Maintain organised email records for easy reference and follow-up.
• Handle printing tasks and distribute documents to recipients.
• Maintain a system for tracking printed materials.
• Monitor and replenish office supplies; oversee the kitchen area.

Skills

Reception experience

Communication skills

Time management

Organisational skills

Tools

Microsoft Office

Job description

Your new role as a Receptionist will place you at the heart of a dynamic construction company located in the Adelaide CBD. You will be an integral part of a robust team, responsible for a variety of duties, including but not limited to:

• Act as the primary point of contact for visitors and clients, ensuring a welcoming and professional atmosphere.
• Maintain the reception area, keeping it clean and organised.
• Greet clients upon arrival, providing necessary information and assistance.
• Ensure clients feel comfortable and attended to during their visit.
• Schedule and coordinate meetings, ensuring boardrooms are prepared and equipped with required materials.
• Manage diaries and calendars to prevent scheduling conflicts and optimise meeting space usage.
• Monitor and resolve scheduling conflicts to ensure smooth and uninterrupted meetings.
• Communicate with relevant parties to reschedule or adjust meeting times as needed.
• Process of invoices by entering the information for the accounts team to process.
• Maintain organised email records for easy reference and follow-up.
• Handle printing tasks, ensuring documents are accurately produced and distributed to relevant recipients.
• Maintain a system for tracking and managing printed materials.
• Monitor and replenish office supplies, ensuring all necessary items are available for staff use.
• Oversee the kitchen area, ensuring it is stocked with essentials and kept clean and tidy.

What you'll need to succeed

• Previous experience in a Reception and or Administration role.
• Excellent verbal and written communication
• Ability to convey information clearly and effectively
• Strong listening skills and attention to detail
• Organised and able to meet deadlines
• Efficient time management and prioritisation skills
• Ability to handle multiple tasks simultaneously
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

What you’ll get in return

• Collaborative and supportive team culture.
• Attractive salary package
• Space to apply and enhance existing skills
• Opportunities for ongoing professional development and training.