Office & Facilities Coordinator — ESG, Safety & Events

Egis Group L.P; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Flexible work practices

Job summary

Egis is seeking a proactive Business Support Officer to join our Melbourne CBD office. The role is on-site and focuses on efficient office operations, facilities management, and people support.

You will be the frontline face of the company and play a key part in creating a positive office culture. Ideal candidates will have prior experience in professional services, strong communication and organizational skills, and the ability to manage multiple tasks with minimal direction.

Qualifications

• Proven experience in a similar business support/office administration role.
• Polished presentation and professional demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating office relocation or similar facilities tasks is a plus.

Responsibilities

• Greet visitors and manage reception, including phone calls and visitor sign-in.
• Oversee general office administration and facilities maintenance.
• Coordinate IT assets and meeting room arrangements.
• Handle onboarding for new staff and health & safety inductions.
• Support ESG activities and collect office carbon data when needed.
• Assist with travel arrangements and expense claims as required.
• Organise internal social events and coordinate external functions.
• Manage office costs within budget and reconcile company cards.

Skills

Strong communication

Time management

Organizational skills

Attention to detail

Teamwork

Facilities management

Tools

MS Office

Job description

Egis is seeking a proactive Business Support Officer to join our Melbourne CBD office. The role is on-site and focuses on efficient office operations, facilities management, and people support.

You will be the frontline face of the company and play a key part in creating a positive office culture. Ideal candidates will have prior experience in professional services, strong communication and organizational skills, and the ability to manage multiple tasks with minimal direction.