Office Admin

DCOH; Adelaide; On-site; AUD 52,000 - 68,000; Full time

Job summary

DCOH, a Darwin-based construction and development company, invites an experienced Office Administrator to join the head office. You will front the house, handle calls and emails, and keep the daily admin workflow running smoothly in a busy, fast-paced environment.

You will manage mail, assist with tenancy operations, banking tasks, data entry and filing, and support internal teams with a proactive, detail-focused approach.

Qualifications

• Experience in administrative, office support or receptionist roles within fast-paced environments.
• Strong organisational skills with high attention to detail and accuracy in record-keeping.
• Professional communication with visitors, clients and internal stakeholders.

Responsibilities

• Act as the first point of contact for visitors, providing a professional front-of-house experience.
• Manage incoming calls and direct enquiries to the appropriate departments and personnel.
• Monitor and manage shared email accounts, ensuring enquiries are actioned promptly.
• Receive, process and distribute incoming and outgoing mail efficiently.
• Maintain office facilities to ensure a safe, organised and productive workplace.
• Coordinate office supplies and amenities to support business operations.
• Arrange refreshments and catering for meetings and events as required.
• Maintain office key registers and support security protocols.
• Coordinate maintenance requests and engage contractors for approved works.
• Provide administrative support to internal stakeholders across the business.
• Assist with tenancy application processing and administration for property operations.
• Support daily banking activities and receipting of payments and rents where required.
• Maintain accurate filing, archiving and document management systems.

Skills

Administrative experience

Organisational skills

Professional communication

Phone and email management

Task prioritisation

Customer service

Interpersonal skills

Document handling

Independent & team work

Tools

Microsoft Office Suite

Job description

WHO WE ARE

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

With operations in both the Northern Territory and Victoria, we deliver high quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

Driven by a commitment toBuilding Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

WHO YOU ARE

This Darwin-based role is responsible for supporting the day-to-day operations of the DCOH Head Office while providing administrative, front desk and office coordination support across the business. Based on the Office Admin Position Description.

To be successful in this role, you will demonstrate:

• Previous experience in an administrative, office support or receptionist role within a fast-paced environment
• Strong organisational skills with excellent attention to detail and record-keeping accuracy
• Professional communication skills with the ability to engage confidently with visitors, clients and internal stakeholders
• Experience managing phone enquiries, emails and general office correspondence
• Ability to prioritise competing tasks and respond effectively to changing business needs
• Strong customer service skills with a welcoming and professional approach
• Competency using Microsoft Office Suite and the ability to learn internal systems quickly
• High levels of accuracy when handling documentation, filing and financial receipting tasks
• A positive, proactive attitude with the ability to work both independently and as part of a team
• Strong interpersonal skills with the ability to build effective relationships across a diverse stakeholder group

WHAT YOU'LL DO

• Act as the first point of contact for visitors, providing a professional and welcoming front-of-house experience
• Manage incoming calls and direct enquiries to the appropriate departments and personnel
• Monitor and manage shared email accounts, ensuring enquiries are actioned promptly
• Receive, process and distribute incoming and outgoing mail efficiently
• Maintain office facilities to ensure a safe, organised and productive workplace environment
• Coordinate office supplies, stationery and amenities to support business operations
• Arrange refreshments and catering requirements for meetings and events as required
• Maintain office and property key registers and support security protocols
• Coordinate maintenance requests and engage contractors to complete approved works
• Provide administrative support to internal stakeholders across the business
• Assist with tenancy application processing and administration requirements for property operations
• Support daily banking activities and the receipting of payments and rents where required
• Maintain accurate filing, archiving and document management systems
• Assist with data entry, reporting and general administrative tasks to support operational

WHAT’S NEXT

If you are interested in this position, please submit your CV and cover letter which describes who you are and addresses the criteria detailed above.