Office Coordinator

Arkadia Investments Group; Sydney; On-site; AUD 26,000 - 32,000; Part time

Job summary

Arkadia Investments Group in Neutral Bay is seeking a part-time Office Coordinator to keep daily operations running smoothly. The role focuses on administrative support, efficient communication, and maintaining an organised work environment.

You will coordinate meetings, manage filing, assist onboarding, handle basic bookkeeping, and ensure policies are followed. The ideal candidate is organised, detail-oriented, and able to multitask while working independently or with a team.

Qualifications

• Experience as an office coordinator or in a similar administrative role.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• A high school diploma or equivalent; additional qualifications in office administration or related fields are a plus.

Responsibilities

• Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in the preparation of regularly scheduled reports and maintain filing systems for easy access to information.
• Serve as the point of contact for internal and external communications, responding to inquiries and directing them to the appropriate personnel.
• Organise and schedule meetings, appointments, and travel arrangements for staff as needed.
• Support the onboarding process for new employees, including preparing necessary documentation and orientation materials.
• Maintain office supplies inventory and place orders as necessary to ensure the office is well-stocked.
• Assist with bookkeeping tasks, including invoicing and expense tracking.
• Implement and maintain office procedures to improve efficiency and productivity.

Skills

Office coordination

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Independent and team work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

Summary: The Office Coordinator plays a vital role in ensuring the smooth operation of our administrative functions at our Neutral Bay location. This part-time position is essential for supporting daily office activities, enhancing communication within the team, and maintaining an organised work environment. The ideal candidate will contribute to the overall efficiency of the office, ensuring that all administrative tasks are completed accurately and in a timely manner.

Responsibilities:

• Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in the preparation of regularly scheduled reports and maintain filing systems for easy access to information.
• Serve as the point of contact for internal and external communications, responding to inquiries and directing them to the appropriate personnel.
• Organise and schedule meetings, appointments, and travel arrangements for staff as needed.
• Support the onboarding process for new employees, including preparing necessary documentation and orientation materials.
• Maintain office supplies inventory and place orders as necessary to ensure the office is well-stocked.
• Assist with bookkeeping tasks, including invoicing and expense tracking.
• Implement and maintain office procedures to improve efficiency and productivity.

Qualifications:

• Proven experience as an office coordinator or in a similar administrative role.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• A high school diploma or equivalent; additional qualifications in office administration or related fields are a plus.