Office Coordinator

Prime Signs; City of Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

On-site parking

Industry training

Job summary

Prime Signs, an established Out-of-Home advertising provider based at Slacks Creek, is seeking a proactive Office Coordinator to join our busy team full time. You will help keep day-to-day operations running smoothly by coordinating multiple priorities, supporting management, installers and staff.

The role suits someone who is highly organised, detail-oriented and comfortable working in a practical environment.

Qualifications

• Previous experience in administration, office coordination or a similar role.
• Strong organisational and time-management skills.
• Confidence using Microsoft Excel, Word and email.
• Strong written / verbal communication skills & great attention to detail.
• Ability to prioritise tasks and work effectively.
• Ability to work independently while also contributing to a team.

Responsibilities

• Coordinating and scheduling installer teams and daily jobs.
• Providing administrative support across the business.
• Communicating job information, schedules and changes to relevant team members.
• Managing incoming and outgoing emails and phone calls.
• Coordinating the preparation and dispatch of advertising materials.
• Maintaining accurate records and completing data entry.
• Filing, document preparation and general office administration.
• Liaising with management regarding schedules, priorities and operational requirements.
• Helping ensure jobs, materials and information are organised and ready when required.
• Assisting other areas of the business when needed.

Skills

Organised

Time management

Microsoft Excel

Microsoft Word

Email

Communication

Prioritisation

Team player

Self-motivated

Tools

Microsoft Excel

Microsoft Word

Email client

Job description

Prime Signs has been a trusted provider to the Out-of-Home advertising industry for more than 20 years, operating from our Slacks Creek facility.

We work in a fast-paced, deadline-driven environment where safety, accuracy, reliability and great communication are essential. Our team coordinates signage and advertising projects across multiple locations, so keeping people, materials and information organised is a critical part of what we do.

We are looking for a proactive and highly organised Office Coordinator to join our team full time.

This is a varied role suited to someone who enjoys being busy, takes ownership of their work and is comfortable coordinating multiple priorities throughout the day. You'll work closely with management, installers and other team members to help keep our day-to-day operations running smoothly.

About You

• Is highly organised, efficient and detail-oriented
• Is self-motivated and comfortable working independently
• Takes initiative and follows tasks through to completion
• Can confidently manage multiple priorities and changing deadlines
• Communicates clearly and professionally with management, staff, customers and suppliers
• Has a professional and courteous phone manner
• Works well as part of a team and is willing to assist across different areas of the business
• Is comfortable working in a practical, hands-on business environment
• Is reliable, punctual and takes pride in their work

We're looking for someone who enjoys variety, can think on their feet and is happy to be hands on in the factory as required along with all the administration & coordination duties.

Key Responsibilities

Your day-to-day responsibilities will include:

• Coordinating and scheduling installer teams and daily jobs
• Providing administrative support across the business
• Communicating job information, schedules and changes to relevant team members
• Managing incoming and outgoing emails and phone calls
• Coordinating the preparation and dispatch of advertising materials
• Maintaining accurate records and completing data entry
• Filing, document preparation and general office administration
• Liaising with management regarding schedules, priorities and operational requirements
• Helping ensure jobs, materials and information are organised and ready when required
• Assisting other areas of the business when needed

The role also involves occasional handling of advertising materials and other items weighing up to approximately 15 kg.

Skills & Requirements

To be successful in this role, you'll ideally have:

• Previous experience in administration, office coordination or a similar role
• Strong organisational and time-management skills
• Confidence using Microsoft Excel, Word and email
• Strong written / verbal communication skills & great attention to detail
• The ability to prioritise tasks and work effectively
• The ability to work independently while also contributing to a team

Experience in signage, construction, trades, logistics or a similar operational environment would be an advantage, but is not essential. Industry-specific training will be provided.

Why Join Prime Signs?

• Join an established business with more than 20 years in the industry
• Work with a supportive and experienced team
• Enjoy a varied role where you're involved in the day-to-day operation of the business
• Learn about the signage and Out-of-Home advertising industry
• Develop your skills with industry-specific training
• Opportunity to grow with the business