Office Assistant (part-time)

Mills Oakley; Perth; On-site; AUD 32,000 - 39,000; Part time

Benefits offered by this job

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across  

Job summary

Mills Oakley in Perth is seeking an entry-level Office Assistant to join our Perth Administration team on a part-time basis (3 days per week). Reporting to the Office Manager, you will handle mail, data entry, filing and support reception and events.

This role suits someone with a client-service focus, strong time management and communication skills, who is eager to learn in a fast-paced legal environment and grow into a corporate support role within a collaborative team.

Qualifications

• Entry-level candidate welcomed with a client-service focus.
• Excellent time management and communication skills.
• Ability to prioritise tasks and take initiative.
• Attention to detail and meeting deadlines.
• Willingness to learn in a fast-paced team.

Responsibilities

• Manage incoming and outgoing mail (internal, external & national).
• Data entry including reconciling invoices and special mail requests.
• Archiving physical and electronic files.
• Handling confidential client documents and files.
• Working with spreadsheets and maintaining records.
• Stock control for stationery and kitchen supplies.
• Setting up desks for new starters and office moves.
• Court filing and safe custody when required.
• Assisting with catering orders for office and client events.
• Setting up boardrooms for meetings and events.
• Reception coverage.
• Assist with general day-to-day tasks.

Skills

Client-service orientation

Time management

Communication skills

Prioritisation

Attention to detail

Deadline awareness

Job description

An excellent opportunity for an entry-level candidate to step into a part-time (3 days/week) Office Assistant role in our Perth Administration team.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Assistant to join our Perth Administration team on a part-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• manage incoming and outgoing mail (internal, external & national)
• data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
• archiving, both physical and electronic files
• handling confidential client documents and files
• working with spreadsheets and maintaining records
• managing stock control for stationery and kitchen supplies
• setting up desks for new starters and arranging office moves
• court filing and safe custody when required
• assisting with catering orders for office and client events
• setting up boardrooms for meetings and events
• reception coverage
• assist with general day-to-day tasks.

Who We Are Looking For

The ideal candidate will have a client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to take the first step into a corporate role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!