Administration Assistant - Information Law & Government Programs

Mills Oakley; Canberra; On-site; AUD 55,000 - 65,000; Full time

Job summary

Mills Oakley is seeking a capable Administration Assistant to join the Information Law & Government Programs team in Canberra. You will support solicitors, manage daily administration, and contribute to billing and client reporting.

The ideal candidate has at least 12 months of Legal Assistant experience, strong organisational skills, and proficiency in MS Word, PowerPoint, and Excel. The role emphasizes a collaborative, client‑focussed environment with typical hours 8.30am–5pm and opportunities

Qualifications

• At least 12 months experience as a Legal Assistant.
• Organised, self-motivated with high attention to detail.
• Ability to support solicitors and work collaboratively within a team.

Responsibilities

• Answer phone calls and assist with enquiries.
• Prepare legal documents and correspondence, support responses to work orders.
• File opening/closing, system and matter management.
• Diary management and prioritisation of tasks.
• Assist with monthly billing and client reports.
• Provide general administrative support to solicitors.

Skills

Communication

Organisational skills

Client service

Tools

MS Word

PowerPoint

Excel

Job description

Administration Assistant - Information Law & Government Programs

An exciting opportunity has arisen for a Legal Assistant to join our Information Law & Government Programs team based in Canberra.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

We are looking for a Legal Assistant with at least 12 months experience, to join our Canberra team. This role requires a candidate who can thrive in a busy practice, be organised and self-motivated with a high attention to detail and a positive attitude. You will be part of a cohesive and collaborative team and will be expected to provide support to solicitors and also undertake other team tasks individually from time to time.

Responsibilities include day to day administration and the following:

• Answering phone calls and assisting with enquiries;
• Preparing legal documents and correspondence, supporting the team to respond to work orders;
• File opening and closing, system and matter management;
• Diary management and work prioritisation;
• Assisting with monthly billing and client reports; and
• General administrative support to solicitors.

Who We Are Looking For

The ideal candidate will have excellent communication and management and organisational skills, with a client service focus. You will be proficient in MS Word and formatting. The use of PowerPoint and XL will be well regarded. You will have the ability to prioritise tasks, display initiative, have good attention to detail and a proven history of meeting deadlines. The core office hours are 8.30am to 5pm however additional hours may be necessary during busy periods.

This is a great opportunity for a Legal Assistant ready to take the next step in their career.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!