Legal Assistant - Corporate (Energy, Resources & Infrastructure)

Mills Oakley; Perth; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive remuneration

Flexible working arrangements

Dress for your day policy

Discounts on health insurance

Employee Assistance Program

Discounts to gyms and studios

Job summary

Mills Oakley in Perth is seeking an experienced Legal Assistant to join the Corporate (Energy, Resources & Infrastructure) team on a full-time, permanent basis. You will support a busy practice across major matters in energy, resources and infrastructure, contributing to efficient matter management.

This largely office-based role requires strong organisational skills, superb written communication, and expertise in Microsoft Office and legal practice systems such as Affinity, Aderant, NetDocs and

Qualifications

• 5+ years’ experience as a Legal Assistant or similar role.
• Strong written communication with attention to detail.
• Excellent organisational skills and ability to meet deadlines.
• Positive proactive approach and willingness to learn.
• Proficiency in Microsoft Office and legal practice management systems.

Responsibilities

• Coordinating internal and external meetings, including diary management and booking rooms.
• Managing monthly billing, including processing disbursements and invoicing.
• Managing matters from opening to closure, including conflicts, compliance and onboarding.
• Preparing, formatting and drafting legal documents and emails using MS Office and DMS.
• Financing and accounts management, including expenses.
• Broader practice management responsibilities and support for business development.

Skills

Legal industry experience

Client-focused communication

Organisational skills

Proactive problem solving

Microsoft Office proficiency

Tools

Affinity

Aderant

NetDocs

Concur

Microsoft Office

Job description

An exciting opportunity has arisen for an experienced Legal Assistant to join our Corporate (Energy, Resources & Infrastructure) team in Perth.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an experienced Legal Assistant to join our national Corporate (Energy, Resources & Infrastructure) team based in Perth on a full-time, permanent basis.

You will support a busy and collaborative practice working across major matters in the energy, resources and infrastructure sectors. The role offers exposure to high-quality work and the opportunity to become an integral member of a nationally connected team.

We are looking for somebody who is comfortable taking on a legal practice manager role, with key responsibility for partnering with the team to support our clients and practice.

Responsibilities will include

• Coordinating internal and external meetings, including diary management and booking rooms.
• Managing monthly billing, including processing disbursements, preparing and editing invoices, invoice finalisation and responding to billing enquiries.
• Managing matters from opening to closure, including arranging conflict searches, assisting with regulatory compliance and client onboarding processes, maintaining electronic files and coordinating archiving.
• Preparing, formatting and drafting of legal documents, other correspondence and emails using Microsoft Office and the firm’s document management systems, including Word processing.
• Finance and accounts management, including managing expenses.
• Broader practice management responsibilities.
• Supporting business development initiatives, including pitching proposal and assisting with internal and external events

This is a largely office-based role with hours generally being from 8.30am to 5pm. We are open to being flexible on these hours, and to facilitate flexible working arrangements around you and your requirements.

Who We Are Looking For

• At least 5 years’ experience as a Legal Assistant (however, we are open to candidates with less experience in the right scenario).
• Strong written communication skills, with a client focus and exceptional attention to detail.
• Expert proficiency in Microsoft Office suite and experience using legal practice management, document management and billing systems (including Affinity, Aderant, NetDocs and Concur).
• Excellent organisational skills, with the ability to prioritise tasks and a proven history of meeting deadlines.
• A positive and proactive approach, with strong initiative, practical problem-solving skills and a willingness to learn.

This is a great opportunity for an experienced Legal Assistant looking to take the next step in their career by being a central part of a supportive and high-performing team which prides itself on its fun and positive culture.

Why Mills Oakley?

• Competitive remuneration, with options for incentive-based remuneration.
• Ongoing learning, mentoring and career development opportunities.
• Flexible working arrangements (subject to team and client needs).
• Dress for your day policy.
• Access to discounts on health insurance.
• Access to Employee Assistance Program.
• Access to discounts to gyms and studios across Australia.
• Study and exam leave.
• Competitive referral bonus.