Office Assistant - Law Firm Opportunity

Legal People; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Legal People in Melbourne is seeking a proactive Office Administrator to support daily office operations and HR tasks within a professional services environment.

You will coordinate internal meetings, CPD sessions, onboarding, and liaise with IT and external providers while maintaining facilities and supplies. The role also covers client events and marketing support, with relief reception duties when needed.

Qualifications

• 1–2 years’ office administration in a professional services environment.
• Law firm experience is highly regarded.
• Strong organisational skills and attention to detail.

Responsibilities

• Assist day-to-day office administration and HR tasks.
• Coordinate internal meetings, seminars and CPD sessions.
• Liaise with external providers, including IT.
• Coordinate onboarding of new employees.
• Order office & kitchen supplies and collect mail when required.
• Coordinate maintenance of office equipment and facilities.
• Assist with client events, office functions and social club activities.
• Support website and social media updates.
• Assist with client & marketing communications.
• Relief reception when required.

Skills

Organisational skills

Attention to detail

People liaison

Microsoft Office

Initiative

Friendly & obliging

Tools

Microsoft Office

Job description

About the Role

This is an exciting and newly created role in a well-established and highly regarded Law Firm where you will work closely with the People & Culture Manager and assist in the general running of the office.

Responsibilities

• assist with day-to-day office administration and HR tasks
• coordinate internal meetings, including seminars and CPD sessions
• liaise with external providers, including IT
• coordinate onboarding of new employees
• order office & kitchen supplies & collect mail when required
• coordinate maintenance of office equipment and facilities
• assist with client events, office functions and social club activities
• support website and social media updates
• assist with client & marketing communications
• relief reception when required

Skills and Experience

The ideal candidate will have at least 1-2 years' experience in office administration in a professional services environment (law firm experience will be highly regarded). Most importantly, will be able to demonstrate;

• strong organisational skills
• high attention to detail
• ability to liaise comfortably with people at all levels
• solid experience in Microsoft Office and digital platforms
• initiative with a positive and "can do" attitude
• a friendly and obliging manner

About the Firm

Our client is a highly regarded CBD law firm with a strong reputation for excellence and client service. Known for its collaborative culture, the firm offers an excellent working environment where employees are valued and enjoy coming to work!

If you enjoy being the "go to person" this role will definitely appeal!