Dynamic Office Admin for Law Firm — CBD, Full-Time

Legal People; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Office perks

Collaborative environment

Attractive salary package

Job summary

Legal People in Melbourne CBD is seeking an experienced Office Admin Assistant for a full-time, office-based role (5 days per week). Reporting to the HR Manager, you will handle varied admin tasks to ensure the firm delivers exceptional service to clients.

The ideal candidate will have admin experience in a professional services environment (law firm experience highly regarded), strong organisational skills, attention to detail, and excellent written and verbal communication.

Qualifications

• Experience in administration in a professional services environment (law firm experience highly regarded)
• Outstanding organisational skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Professionalism, discretion and confidentiality
• Proactive attitude with the initiative to work independently
• Flexibility and willingness to assist wherever needed

Responsibilities

• Assist with maintenance and coordination of office equipment
• Collect and distribute incoming mail
• Provide general administrative support for day-to-day operations
• Liaise with building and property management
• Assist with onboarding new employees
• Coordinate CPD renewals
• Organise relief reception cover
• Respond to HR and office enquiries
• Coordinate meetings and internal schedules
• Assist with client events, office functions and social club activities
• Support website and social media updates
• Assist in preparing marketing materials
• Coordinate catering for meetings and events

Tools

Microsoft Office

Job description

Office Admin Assistant - Law Firm Opportunity

About the Role
This newly created role will appeal to an experienced, pro-active and motivated Office Assistant/Administrator. Reporting directly to the HR Manager, you'll enjoy avaried role where no two days are the same as well as play an integral role in ensuring the firm continues to deliver exceptional service to clients.

Please note that this is a full-time, office-based position (5 days per week) located in the CBD.

Some of your responsibilities will include, but not limited to;

• general administrative support to ensure efficient day-to-day operations
• assist with onboarding new employees
• coordinate Continuing Professional Development (CPD) renewals
• organise relief reception cover as required
• respond to general HR and office enquiries
• assist with coordinating meetings and internal schedules
• assist with client events, office functions and social club activities
• support website and social media updates
• assist in preparing marketing materials
• coordinate catering for meetings, functions and internal events
• assist with the maintenance and coordination of office equipment
• liaise with building and property management when required

Skills and experience we'd love;

• previous administration experience in a professional services environment (law firm experience will be highly regarded)
• outstanding organisational skills
• strong attention to detail
• excellent written and verbal communication skills
• high levels of professionalism, discretion and confidentiality
• a proactive attitude with the initiative to work independently
• strong IT skills, including proficiency with Microsoft Office
• a flexible, positive approach and a willingness to assist wherever needed

About the firm
Our client is a highly regarded CBD law firm with a strong reputation for excellence and client service. Known for its collaborative culture, the firm offers an excellent working environment where employees are valued and enjoy coming to work!

This is an exceptional opportunity to consolidate your career!

How to apply
To apply online, please click on the Apply Now button.
Alternatively, for a confidential discussion please contact:
Laine McKenzie on 0416 127 ***
c/- Legal People
Quoting Ref. No.: 4051163L
#SCR-laine-mckenzie
Additional information

• Enjoy variety | Hands-on role | No two days the same
• Melbourne CBD location | Full-time, office-based
• Attractive salary package | Long-term opportunity

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