Office Assistant - Financial Services

Mutual Trust; Adelaide; On-site; AUD 42,000 - 60,000; Part time

Benefits offered by this job

Health & well-being allowance

Training & development

Employee assistance program

Volunteer/ community days

Recognition & rewards

Job summary

Mutual Trust is seeking an organised and dependable Office Assistant to support our Adelaide office. You will handle day-to-day admin, cover reception, prepare client documents, set up meeting rooms, manage supplies and mail, and assist with overflow tasks as priorities shift.

The role is permanent part-time, office-based, with either four full days or reduced hours across five days. Ideal candidates are proactive and detail-oriented, comfortable with Outlook/Word/Excel/Teams, and eager to

Qualifications

• Experience in office administration, reception or workplace support.
• Experience in a corporate, professional or client-service environment.
• Excellent organisation and attention to detail.
• A professional, approachable communication style.
• Initiative, sound judgement and the ability to see what needs doing.
• Confidence using Outlook, Word, Excel and Teams.
• A willingness to roll up your sleeves and help wherever needed.

Responsibilities

• Keep day-to-day office administration running smoothly.
• Provide reception and front-of-house coverage as required.
• Prepare, print, bind, scan and collate client documents.
• Set up meeting rooms and coordinate catering.
• Manage office supplies, mail, couriers and local errands.
• Pitch in with overflow administration and changing office priorities.

Skills

Office admin

Reception

Organisation

Communication

Initiative

Team collaboration

Tools

Outlook

Word

Excel

Teams

Job description

The Opportunity
Love being part of a professional office, keeping things moving and making the day run smoothly for everyone around you?

This is a varied, hands-on role at the heart of our Adelaide office. You’ll prepare client documents, coordinate meeting rooms and catering, manage supplies, mail and errands, and provide reception coverage when needed.

We’re looking for someone who takes pride in being organised, dependable and one step ahead - someone who enjoys taking ownership, being trusted and making a visible contribution every day.

This is a permanent part-time, office-based role, working either four full days per week or reduced hours across five days.

What You’ll Do

• Keep day-to-day office administration running smoothly
• Provide reception and front-of-house coverage as required
• Prepare, print, bind, scan and collate client documents
• Set up meeting rooms and coordinate catering
• Manage office supplies, mail, couriers and local errands
• Pitch in with overflow administration and changing office priorities

About You
You’re polished, proactive and dependable. You notice the details, follow things through and take pride in making an office run well.

You’ll ideally bring:

• Experience in office administration, reception or workplace support
• Experience in a corporate, professional or client-service environment
• Excellent organisation and attention to detail
• A professional, approachable communication style
• Initiative, sound judgement and the ability to see what needs doing
• Confidence using Outlook, Word, Excel and Teams
• A willingness to roll up your sleeves and help wherever needed

Culture & Benefits
Joining Mutual Trust offers you the opportunity to enjoy:

• Inclusive and equitable culture - proudly recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
• Award winning industry leadership - winner of the Euromoney Private Banking Awards 2026 - Australia’s Best for Family Office Services.
• Professional training and development for staff of all levels.
• Yearly health and well-being allowance and ongoing activities.
• Employee assistance program that offers free counselling and support for you and your family.
• Annual performance payment (based on your performance and Firm-wide results).
• Paid community/volunteer days and an award-winning staff giving program.
• Reward and Recognition program.
• Ongoing staff entertainment.

About Us
Mutual Trust is a Multi‑Family Office which provides integrated wealth services to some of Australia’s most successful families, family businesses, trustees, not‑for‑profits and individuals. Our purpose is to help families achieve what matters most.

About Our Team
Mutual Trust has over 250 staff, located across our offices in Melbourne, Sydney, Brisbane, Perth and Adelaide. Our team enjoys a fun and engaging culture. We have diverse roles and opportunities across, agri‑business, family office advisory, wealth management, accounting, tax, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C professionals.

Only applicants with permanent residency or without visa restrictions will be considered.

Office Assistant - Financial Services Adelaide, SA, AU