Legal Assistant - Private Advisory

Mills Oakley; Sydney; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Flexible working

Dress for your day

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across a

Study and exam leave

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley is seeking a Legal Assistant in Sydney to support a partner and special counsel in the Wills and Estates team. The role offers exposure to estate planning, administration and litigation matters, with a focus on delivering exceptional client service during sensitive life events.

You will manage diaries, open/close files, handle billing, draft correspondence, and support the team with day-to-day administrative tasks while upholding a professional and empathetic client-focused approach.

Qualifications

• At least 2 years' experience in a legal secretary or executive assistant role.
• Experience in wills and estates and/or litigation is highly regarded.
• Excellent communication skills with a client-service focus.
• Professional and empathetic when dealing with clients.
• Proficient in Microsoft Office and legal practice management systems.
• Ability to prioritise tasks and meet deadlines.
• Strong attention to detail and a strong work ethic.

Responsibilities

• Manage diaries, appointments, and client meetings.
• Open and close files and support file management.
• Handle end of month billing and client invoicing.
• Answer phone calls and assist with enquiries.
• Draft emails, letters, and documents.
• Print, collate and format documents as required.
• Prepare briefs and court books for matters.
• Provide general administrative duties as required.

Skills

Client service

Attention to detail

MS Office proficiency

Legal admin systems

Tools

Legal practice management software

Job description

Our Sydney Tax & Private Advisory practice is growing with an exciting opportunity that has arisen for a Legal Assistant.

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we've grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

Our Sydney Tax & Private Advisory practice is growing with an exciting opportunity that has arisen for a Legal Assistant to support a partner and special counsel in our newly established Wills and Estates team. This is an excellent opportunity to gain exposure to a broad range of estate planning, estate administration, and estate litigation matters.

The successful candidate will play an important role in supporting the team with the day-to-day management of files while delivering exceptional service to clients during often sensitive and significant life events.

Your key responsibilities will include:

• Managing diaries, appointments, and client meetings;
• Opening and closing files;
• End of month billing;
• Answering phone calls and assisting with enquiries;
• Drafting emails, letters, and documents;
• Printing, collating and formatting documents;
• Preparation of briefs and court books;
• Filing and file management; and
• General administrative duties as required.

Who We Are Looking For

• At least 2 years' experience in a legal secretary or executive assistant position;
• Experience in wills and estates and/or litigation will be highly regarded;
• Excellent communication skills with a strong client-service focus;
• A professional and empathetic approach when dealing with clients;
• Proficiency in the Microsoft Office suite and legal practice management systems;
• The ability to prioritise tasks and meet deadlines;
• Strong attention to detail; and
• A strong work ethic and willingness to learn.

What We Offer

• Flexible working;
• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!