Office Assistant

IGA; Sydney; On-site; AUD 50,000 - 65,000; Part time

Benefits offered by this job

Flexible contract arrangements

Supportive small office team

Exposure to retail operations

Job summary

IGA in Sydney’s Northern Beaches area seeks a reliable, organised Office Assistant to join a small office team in Balgowlah Heights. You will provide day-to-day back-office support to a group of locally owned supermarkets across Sydney, handling data entry, records, invoicing and stock systems, and helping keep offices running smoothly.

The role requires strong computer skills, familiarity with Xero, Excel and Outlook, and comfort with EMC or similar POS and stock management systems.

Qualifications

• Data entry and maintaining accurate records.
• Updating and maintaining financial information in Xero.
• Updating and maintaining product and pricing information in EMC - stock tracking and POS system.
• Maintaining and updating Excel spreadsheets.
• Assisting with supplier invoices, credits and general account follow-ups.
• Preparing store signs, labels and other documents.
• Responding to emails and assisting with general office communications.
• Organising digital files and maintaining office records.
• Providing general support to the office and stores as required.
• Assisting with various ad hoc tasks and projects.

Responsibilities

• Data entry and maintaining accurate records.
• Updating and maintaining financial information in Xero.
• Updating and maintaining product and pricing information in EMC - stock tracking and POS system.
• Maintaining and updating Excel spreadsheets.
• Responding to emails and assisting with general office communications.
• Organising digital files and maintaining office records.

Skills

Highly computer and digitally savvy

Quick learner

Detail oriented

Good communicator

Independent worker

Can-do attitude

Willing to assist where needed

Tools

Xero

Excel

Outlook

EMC or similar POS/stock systems

Job description

We are looking for a reliable, organised and computer-savvy Office Assistant to join our small office team in Balgowlah Heights, providing day-to-day back-office support to a group of locally owned supermarkets across Sydney.

This is a practical and varied role, suited to someone who enjoys working with computers, systems and data, is comfortable learning new technology, and takes pride in keeping things organised and running smoothly behind the scenes.

We are looking for a reliable, organised and computer-savvy Office Assistant to join our small office team in Balgowlah Heights, providing day-to-day back-office support to a group of locally owned supermarkets across Sydney.

This is a practical and varied role, suited to someone who enjoys working with computers, systems and data, is comfortable learning new technology, and takes pride in keeping things organised and running smoothly behind the scenes.

About Us

We operate a group of locally owned supermarkets across Sydney’s Northern Beaches, North Shore and Eastern Suburbs. Our office team provides essential back-office and operational support to our stores, helping them run efficiently and deliver great service to our customers and community.

About the Role

As an Office Assistant, you will provide general back-office support across a range of everyday tasks, including:

• Data entry and maintaining accurate records
• Updating and maintaining financial information in Xero
• Updating and maintaining product and pricing information in EMC - stock tracking and POS system
• Maintaining and updating Excel spreadsheets
• Assisting with supplier invoices, credits and general account follow-ups
• Preparing store signs, labels and other documents
• Responding to emails and assisting with general office communications
• Organising digital files and maintaining office records
• Providing general support to the office and stores as required
• Assisting with various ad hoc tasks and projects

What We’re Looking For

We’re looking for someone who is:

• Highly computer and digitally savvy, with confidence using different software, systems and digital devices
• Experienced with Xero, Excel and Outlook
• Comfortable learning and working with EMC or similar retail/POS and stock management systems
• Organised, reliable and able to work accurately
• A quick learner who can pick up new systems and processes with ease
• Detail-oriented, particularly when working with data and numbers
• Comfortable working independently as well as part of a small team
• A good communicator with a practical, can-do attitude
• Willing to assist wherever needed to support the office and stores

Knowledge or experience in marketing, social media and digital content will be highly regarded and given priority consideration.

Why Join Us?

• Flexible contract arrangements – part-time or full-time
• Supportive and friendly small office team
• Varied role with exposure to retail and business operations
• Opportunity to develop skills across accounting, retail systems and digital platforms
• Stable, long-term opportunity within an established local business

If you’re organised, digitally confident, enjoy learning new systems and like being the person who helps keep things running smoothly, we’d love to hear from you.