Office Assistant

LGT Group; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Job summary

LGT Group in Adelaide is seeking a proactive Facilities & Reception Associate to ensure the smooth operation of the office and a welcoming client environment. You will answer calls, greet clients, coordinate events, manage meetings, and support travel and administration tasks.

Flexibility with hours and a professional appearance are important as you interact with high‑end clients and internal teams. This role offers a dynamic, client‑facing environment within a global private banking group.

Qualifications

• Minimum of three years’ experience in a customer service or front desk reception role within a corporate environment.
• Experience in an administration role.
• Experience dealing with high-end clients is desirable.
• Detail-oriented with strong organisational skills and time management.
• Excellent verbal, written and interpersonal communication skills.
• Professional appearance and flexibility with hours may be required.
• Completion of high school studies.

Responsibilities

• Liaise with the Head of Facilities to support the Adelaide office operations.
• Provide team-oriented support to Associates, Investment Advisers and Facilities staff interstate.
• Act as the first point of contact for the Adelaide office, answering phone calls, greeting clients and visitors, and directing enquiries as appropriate.
• Assist with the coordination of client functions and marketing events with Investment Advisers and Marketing.
• Assist with planning and preparation of meetings, in-house events, conferences and conference calls.
• Oversee meeting rooms, including scheduling, tidiness and occupancy awareness.
• Organise catering for client meetings and events as required.
• Set up video conferences and support meeting room technology requirements.
• Oversee mail, including administration and delivery of post, courier items and scheduled deliveries.
• Maintain inventory and unpack office supplies and stationery.
• Oversee office facilities and coordinate maintenance and repairs to ensure a safe, functional and well-maintained workplace.
• Provide food and beverage service to clients and maintain clean kitchen areas.
• Support credit card and expense claims for Investment Advisers and Facilities teams.
• Assist with travel bookings as required.

Skills

Customer service

Front desk reception

Administration

Communication skills

Team player

Organisational skills

Attention to detail

High-end clients experience

Education

High school studies

Job description

LGT is the largest Private Banking and Asset Management group in the world to be owned by an entrepreneurial family. As the family office of the Princely House of Liechtenstein, we have years of experience in the management of sizeable sums of assets.

Your responsibilities:

• Liaise with the Head of Facilities to support the effective running of the Adelaide office.
• Provide team-oriented support to Associates, Investment Advisers and Facilities team interstate.
• Act as the first point of contact for the Adelaide office, answering phone calls, greeting clients and visitors, and directing enquiries as appropriate.
• Assist with the coordination of client functions and marketing events in conjunction with the Investment Advisers and the Marketing team.
• Assist with the planning and preparation of meetings, in-house events, conferences and conference calls.
• Oversee meeting rooms, including scheduling, tidiness and occupancy awareness.
• Organise catering for client meetings and events as required.
• Set up video conferences and support meeting room technology requirements.
• Oversee mail, including administration and delivery of post, courier items and scheduled deliveries.
• Maintain inventory and unpack office supplies and stationery.
• Oversee office facilities and coordinate maintenance and repairs to ensure a safe, functional and well-maintained workplace.Provide food and beverage service to clients and maintain clean kitchen areas.
• Support credit card and expense claims for Investment Advisers and Facilities teams
• Assist with travel bookings as required.

Your skills, experience and qualifications:

• Minimum of three years’ experience in a customer service or front desk reception role within a corporate environment.
• Experience in an administration role.
• Experience dealing with high-end clients is desirable.
• Client service oriented and a strong team player.
• Detail-oriented with strong organisational skills, able to manage time efficiently and multi-task.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritise and respond to frequently changing needs.
• Maintains a professional business appearance.
• Flexibility with hours of operation may be required to accommodate functions.
• Completion of high school studies.

Transparency is important to us. That is why you will find everything that matters to us on our website – plus everything you should know about us before you meet us in person, open an account or apply for a job. That includes, for example, the history of the Princely Family, which is closely intertwined with our own.