Office & Projects Support Specialist

seek.com.au; Caloundra; On-site; AUD 60,000 - 75,000; Full time

Job summary

Seek is seeking a reliable Office All‑Rounder to keep the front office running smoothly and support administration, accounts and projects. This true all‑rounder role involves invoicing, debtor follow‑up, project documentation and cross‑team collaboration with Directors, Business Manager and Project Coordinators.

You'll be detail‑oriented, proactive and thrive in a fast‑paced environment. Our team offers opportunities to progress into a Project Coordinator role as we grow.

Qualifications

• Experience in administration, accounts or client-facing support.
• Excellent written and verbal communication, professional demeanor.
• Proficiency with Microsoft Office; Xero experience preferred.

Responsibilities

• Provide general office administration including mail, calendars and filing.
• Create quotes, process invoices and assist with accounts payable/receivable.
• Support project coordinators with documentation, approvals and timelines.
• Follow up outstanding invoices and maintain debtor records.
• Provide basic payroll, timesheets and rostering support if required.
• Respond to client inquiries by phone and email and route to the team.

Skills

Administration

Accounts

Project coordination

Client service

Education

Business Administration

Accounting

Tools

Microsoft Office

Xero

Job description

Seek is seeking a reliable Office All‑Rounder to keep the front office running smoothly and support administration, accounts and projects. This true all‑rounder role involves invoicing, debtor follow‑up, project documentation and cross‑team collaboration with Directors, Business Manager and Project Coordinators.

You'll be detail‑oriented, proactive and thrive in a fast‑paced environment. Our team offers opportunities to progress into a Project Coordinator role as we grow.