Office Administrator/ Coordinator

Synchro Group; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Study leave 4 days per year

Study allowance $4,000 p.a.

Wellbeing offerings

Job summary

Zenith Investment Partners is seeking an Office Administrator to support our Sydney office with a proactive, detail-oriented approach. You will work across Marketing, People & Culture, Legal & Compliance, Research, and Sales, supporting multiple teams and CRM processes.

The role requires a minimum in-office presence of four days per week and offers a collaborative, fast-paced environment with opportunities for growth and professional development.

Qualifications

• Experience in an administration-focused or office administrator role.
• Proficient in the Microsoft Office Suite and confident using it for day‑to‑day tasks.

Responsibilities

• Coordinate day-to-day office operations including building management, supplies, and presentation of the office.
• Serve as first point of contact for visitors and calls; assist with meeting room coordination and mail handling.
• Support multiple teams across Marketing, People & Culture, Legal & Compliance, Research, and Sales with admin tasks and project support.
• Manage client system processes such as trial setups, onboarding, licence extensions, and record updates in CRM systems.
• Prepare and format company communications, presentations, proposals, and documents using templates and brand guidelines.
• Collaborate with the admin team to deliver seamless, well-coordinated support across the business.

Skills

Office administration

MS Office

Communication

Attention to detail

Team collaboration

Tools

CRM systems

Job description

Office Administrator

Sydney FE fundinfo

Job Description

Join a dynamic and collaborative team where your organisational strengths will play a key role in keeping our Sydney office running smoothly and efficiently.

In this role, you’ll gain exposure across multiple teams, working closely with stakeholders in Marketing, People & Culture, Legal & Compliance, Research, and Sales. You’ll be part of a supportive, high‑performing and outcome‑focused admin team where your initiative and attention to detail will directly contribute to the quality of operations across the business. With a diverse range of tasks, the chance to build new skills, and the opportunity to play an integral part in office coordination, this role offers meaningful variety and ongoing professional growth in an inclusive and forward‑thinking environment.

This role requires you to be in the Sydney office for a minimum of 3 days each week to support smooth day‑to‑day operations.

Your key responsibilities as an Office Administrator will include:

• Coordinating day‑to‑day office operations, including building management requests, maintaining supplies, and ensuring the office remains organised and presentable.
• Acting as the first point of contact for visitors and incoming calls while assisting with meeting room coordination and mail handling.
• Supporting multiple teams—including Marketing, People & Culture, Legal & Compliance, and Research—with a range of administrative tasks and project support.
• Managing client system processes such as trial setups, onboarding, licence extensions, and record updates within CRM systems.
• Preparing and formatting company communications, presentations, proposals, and documents using templates and brand guidelines.
• Collaborating with the admin team to deliver seamless, well‑coordinated support across the business and contribute to team priorities.

You will need the following experience and skills to join us as an Office Administrator:

• You must have experience working in an administration-focused or office administrator role.
• You will be proficient in the Microsoft Office Suite and confident using it for day‑to‑day tasks.
• You should have strong communication skills and a service‑oriented mindset.
• You will bring excellent attention to detail, with the ability to manage multiple priorities effectively.
• You will be proactive, collaborative, and comfortable working as part of a team in a busy, hands‑on environment.

Zenith Investment Partners is one of Australia's leading investment research and consulting businesses, specialising in managed funds research, consulting and investment solutions for financial advisers and their clients!

You will be joining a friendly, supportive, and inclusive environment where teamwork and continuous improvement are genuinely valued. Our hybrid work approach allows you to collaborate in person while still benefiting from flexibility, with an expectation of at least four days per week in the office. You’ll work with experienced professionals across multiple teams, enjoy a culture that encourages growth and learning, and be part of a workplace that celebrates diverse perspectives and contributions.

Benefits:

• The opportunity to make your mark on the success of a fast‑paced entrepreneurial company that is growing rapidly internationally
• A pleasant, ambitious and professional working climate with good opportunities for further development
• A culture that is about continuous learning and development to ensure that we retain our brand integrity within the global fund industry
• Commitment to foster an environment that welcomes individual perspectives, backgrounds, and life experiences
• Eligibility of discretionary bonus
• 4 days study leave per annum
• $4,000 p.a. study allowance paid for successful completion of approved courses (in accordance with Continuing Professional Education policy)
• A range of wellbeing offerings and discounts on everyday spending
• Flexible work options under our Versatile Work Practices