Office Administrator/ Bookkeeper

RFT Personnel; City of Melbourne; On-site; AUD 54,000 - 78,000; Full time

Job summary

RS Fleet Group in Dandenong South is seeking a friendly, organised Office Administrator / Bookkeeper to join the team. The role focuses on managing job sheets, schedules and the day-to-day workflow of the office, with flexibility for experience levels.

A major emphasis is on creating and managing job sheets/quotes, coordinating daily schedules and keeping operations running smoothly while liaising with staff, customers and suppliers.

Qualifications

• Experience in office administration; MYOB exposure preferred.
• Strong scheduling and diary management capabilities.
• Reliable, proactive, and able to work independently.

Responsibilities

• Create and manage job sheets/quotes.
• Coordinate daily job schedules and keep diaries up to date.
• Liaise with staff, customers and suppliers to keep operations running smoothly.

Skills

Organisational skills

Time management

Communication skills

Independent

Problem solving

Attention to detail

Tools

MYOB

Wageloch

Job description

RS Fleet Group is looking for a friendly, organised and proactive Office Administrator / Bookkeeper to join our team in Dandenong South.

This is an important role within the business, with a strong focus on managing job sheets, schedules and the day-to-day workflow of the office.

We are open to different levels of experience. You may be an experienced senior administrator/bookkeeper who can step straight into the role, or someone with good administration experience who is keen to learn and develop.

Key priority – Job Sheets & Scheduling

A major part of this role will be:

Creating and managing job sheets/quotes

Coordinating daily job schedules

Keeping schedules up to date and ensuring jobs are organised

Liaising with staff, customers and suppliers

Helping management keep the day-to-day operations running smoothly

You will need to be someone who takes ownership, stays on top of what needs to be done and doesn't wait to be told about every task.

MYOB Experience

Experience with MYOB Online and/or MYOB AccountRight is highly preferred.

You will be involved with:

MYOB accounts

Invoicing

Bills and accounts payable

Payroll and timesheets (Using Wageloch)

Employee leave and records

If you're already highly experienced with MYOB and can work independently, we are happy to offer a role with greater responsibility.

Other responsibilities

Managing diaries and appointments

General office administration

Assisting with PAYG and payroll tax

Keeping the office organised and running efficiently

About you

We're looking for someone who is:

Highly organised and proactive

Excellent at managing schedules and keeping track of multiple jobs

Reliable and takes ownership of their work

Confident communicating with staff, customers and suppliers

Detail-oriented and accurate

Able to work independently

Comfortable using MYOB, or confident learning it

Practical, approachable and a good problem solver

Looking for a stable, long-term position

Experience & rate

We are open to both experienced senior candidates or someone who has the right attitude and are willing to learn.

For the right senior person, there is the opportunity to take on more responsibility and become an integral part of the business.

Hourly rate will be based on experience, skills and level of responsibility.

Hours

Monday-Thursday, with flexibility around start and finish times.

We are happy to work around school hours, such as approximately 9am-3pm, for the right person.

Hours can be discussed depending on your availability and experience.

Interested?

If you're organised, reliable and someone who likes to keep things moving and make sure jobs don't fall through the cracks, we'd love to hear from you.

Whether you're an experienced senior administrator/bookkeeper or someone with the right skills and attitude who is ready to learn,

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an office administrator?
• How much notice are you required to give your current employer?
• What's your expected hourly rate?
• How many years' experience do you have as a MYOB Bookkeeper?