Office Administrator

New Horizon Construction; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

New Horizon Construction is a Melbourne-based civil construction company seeking an organised administrative assistant to support offices on civil projects. You will handle calls, emails, invoicing and data entry in Xero, plus assist with tender preparation and DBYD enquiries.

You will work with accounts, operations and project teams, maintaining records and coordinating submissions while prioritising confidential information with discretion.

Qualifications

• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency with Outlook, Word and Excel.
• Ability to prioritise tasks and work independently.
• Discretion when handling confidential information.
• Experience using Xero and administration in construction is advantageous.

Responsibilities

• General office administration, answering calls and managing emails.
• Assisting with invoices, purchase orders and data entry in Xero.
• Assisting with tender preparation, gathering supporting documents and coordinating submissions.
• Lodging and tracking Before You Dig Australia enquiries (DBYD) and organising service plans for upcoming works.
• Maintaining supplier, subcontractor and project records.
• Collecting and organising timesheets, delivery dockets and site paperwork.
• Following up suppliers and subcontractors for quotes and documents.
• Supporting the accounts, operations and project teams with daily administrative tasks.

Skills

Organizational skills

Written and verbal communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

Prioritise tasks independently

Discretion with confidentiality

Construction admin experience

Tools

Xero

Job description

Key responsibilities

• General office administration, answering calls and managing emails
• Assisting with invoices, purchase orders and data entry in Xero
• Assisting with tender preparation, gathering supporting documents and coordinating submissions
• Lodging and tracking Before You Dig Australia enquiries (formerly DBYD) and organising service plans for upcoming works
• Maintaining supplier, subcontractor and project records
• Collecting and organising timesheets, delivery dockets and site paperwork
• Following up suppliers and subcontractors for quotes and documents
• Supporting the accounts, operations and project teams with daily administrative tasks

About you

• Strong organisational skills and attention to detail
• Good written and verbal communication skills
• Confidence using Microsoft Outlook, Word and Excel
• The ability to prioritise tasks and work independently
• A practical, helpful attitude and willingness to learn
• Discretion when handling confidential information
• Experience using Xero and previous experience in a similar administrative role within the construction industry will be highly regarded
• Experience assisting with tenders and DBYD enquiries will also be an advantage

About us

New Horizon Construction is a Melbourne-based civil construction company delivering road reconstruction, drainage, footpath and associated infrastructure projects for local councils.

Work closely with a supportive and practical team

Enjoy a varied role within a growing civil construction business

Gain exposure to local council infrastructure projects across Melbourne