HR & Office Administrator

Pacific Building Management Group; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression

Flexible work options

Job summary

Pacific Building Management Group in Sydney is seeking a dedicated HR & Office Administrator on a full-time basis at our Rydalmere office. You will combine office management with core HR support to keep our operations smooth and our people supported.

The role covers recruitment, onboarding, employee records, and HR documentation, with opportunities to contribute to reporting, policy guidance, and a positive workplace culture.

Qualifications

• Proven experience in a combined HR and/or office administration role, or substantial experience in either field with willingness to develop the other.
• Experience coordinating recruitment, onboarding and employee administration.
• Degree in Human Resources is advantageous but not essential.
• Ability to handle confidential information with discretion.
• Strong organisational and time-management skills with multiple priorities.

Responsibilities

• Manage end-to-end recruitment process including job postings, screening and interviews.
• Prepare employment contracts and HR documentation, onboard new hires and coordinate orientation and training.
• Maintain employee records and ensure documentation compliance.
• Handle employee lifecycle changes such as probation reviews and promotions.
• Provide HR guidance to employees and managers on policies and employment matters.
• Support HR reporting and presentations as required.

Skills

Recruitment coordination

Onboarding

Employee records

Office administration

Microsoft Office

Education

Degree in Human Resources

Tools

MS Office

HRIS

Google Workspace

Job description

About the role

Pacific Building Management Group is seeking a dedicated HR & Office Administrator to join our team on a full-time basis at our Rydalmere office. This is a pivotal administrative and human resources support role that combines office management responsibilities with core HR functions. You will be instrumental in ensuring our office operates smoothly while supporting the human resources needs of our growing organisation. This role is essential to maintaining our workplace culture and operational efficiency.

What you'll be doing

Manage the end-to-end recruitment process, including job postings, candidate screening and interviews and completing reference checks

Prepare employment contracts and other HR documentation, and support the onboarding process for new hires, including orientation and training coordination and off-boarding

Maintain employee records and ensure all documentation is maintained accurately and compliant with regulations.

Manage and action employee lifecycle changes, including probation reviews, promotions, transfers and employment changes

Respond to employee inquires and provide HR support and guidance to employees and managers on policies, procedures and employment-related matters

Assist in the preparation of HR reports and presentations as required.

Managing last-minute changes, emergency fills and site requirements

Liaise with building management, cleaners, suppliers and service providers and coordinate maintenance as required

Supporting the Ops Manager and General Manager with coordination and light admin

Providing administrative support to senior management and HR personnel

What we're looking for

Proven experience in a combined HR and/or office administration role, or substantial experience in either field with willingness to develop the other

A degree in Human Resources is advantageous but not essential

Experience coordinating recruitment, onboarding and employee administration

Ability to handle confidential and sensitive information with professionalism and discretion

Strong organisational and time-management skills with the ability to manage multiple priorities effectively

Excellent written and verbal communication skills

Proficiency with Microsoft Office applications (Word, Excel, Outlook) and HR management systems

Attention to detail and accuracy, particularly with record-keeping and data entry

Ability to work independently and as part of a collaborative team

What we offer

At Pacific Building Management Group, we value our employees and are committed to creating a supportive workplace environment. We offer competitive remuneration, opportunities for professional development and career progression within our growing organisation. We provide a collaborative work culture where your contributions are recognised and valued. We also offer flexibility where possible to support work-life balance, and we are committed to maintaining health and wellbeing initiatives that benefit all team members.

Facilities Management & Outsourced Services

Established in 2002, Pacific Building Management Group is a proudly Australian-owned company that operates throughout the Greater Sydney Region. We provide a comprehensive integration of high-quality services to Residential, Commercial, Industrial, Retail and Public Facilities, including:

Facilities Management

Cleaning

Landscaping; and

Swimming Pools and Spa Maintenance

Source: This is an extract from the company's own website.