Office Administration Support

Fusion365; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Fusion365 is seeking an organised Office Administration Support person to join our Rydalmere team. You will handle day-to-day administration, with a focus on invoicing and reconciliations, keeping paperwork accurate and our accounts up to date.

It is a varied role in a small team, where your work directly supports our clients and workshop. Key responsibilities include preparing and following up on customer invoices, processing supplier invoices and payments, reconciling accounts and bank

Qualifications

• Previous experience in an administration or accounts role.
• Experience with invoicing and reconciliations.
• Confidence using QuickBooks and Odoo and Microsoft Office, especially Excel.
• Strong attention to detail and accuracy with numbers.
• Good organisation and time management skills.
• Clear, friendly communication on the phone and in writing.
• Discretion when handling confidential client and financial information.
• A supportive, close-knit family business.
• Meaningful work that makes a real difference to people's lives.
• A varied role where no two days are the same.

Responsibilities

• Prepare, issue and follow up on customer invoices.
• Process supplier invoices and payments.
• Reconcile accounts and bank transactions.
• Maintain accurate records and filing.
• Answer phone and email enquiries from clients, therapists and suppliers.
• Coordinate with the workshop on orders, deliveries and paperwork.
• Provide general administrative support as needed.

Skills

Invoicing

Reconciliations

Attention to detail

Organisational skills

Time management

Clear communication

Discretion with confidential info

Client and supplier liaison

Problem solving

Adaptability

Tools

QuickBooks

Odoo

Microsoft Office/Excel

Job description

We're looking for an organised, detail-focused Office Administration Support person to join our Rydalmere team. You'll handle day-to-day administration, with a focus on invoicing and reconciliations. You'll be the steady hand that keeps our paperwork accurate and our accounts up to date. It's a varied role in a small team, where your work directly supports our clients and workshop.

Key responsibilities

• Prepare, issue and follow up on customer invoices
• Process supplier invoices and payments
• Reconcile accounts and bank transactions
• Maintain accurate records and filing
• Answer phone and email enquiries from clients, therapists and suppliers
• Coordinate with the workshop on orders, deliveries and paperwork
• Provide general administrative support as needed

About you

• Previous experience in an administration or accounts role
• Experience with invoicing and reconciliations
• Confidence using QuickBooks and Odoo and Microsoft Office, especially Excel
• Strong attention to detail and accuracy with numbers
• Good organisation and time management skills
• Clear, friendly communication on the phone and in writing
• Discretion when handling confidential client and financial information
• A supportive, close-knit family business
• Meaningful work that makes a real difference to people's lives
• A varied role where no two days are the same

About us

Fusion365 is a family-owned business that has supplied and customised medical and healthcare equipment since 1997. We specialise in equipment for people living with spinal cord injury, acquired brain injury, MS, MND, cerebral palsy and other neurological and degenerative conditions. Our work helps clients across Australia live more comfortably and independently.