Office Administion – Building & Construction

Private Advertiser; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

4 weeks paid annual leave

Paid public holidays

Ongoing training and development

Career progression

Stable position with an established公司

Job summary

Private Advertiser is seeking an experienced Office Administrator in Sydney to support day-to-day administration for building projects, from quoting to job management and client communication.

The role involves coordinating estimators and supervisors, handling quotes, contracts, insurance, and supplier pricing, while maintaining records and responding to inquiries. Strong MS Office skills and knowledge of construction processes are essential.

Qualifications

• Previous experience in a similar administration role, preferably within the building, construction or property industry.
• Experience working with job management or construction management software.
• Experience with Xero or similar accounting software.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.

Responsibilities

• Entering new quotes and jobs into the company’s job management system.
• Preparing and submitting quotes to clients through the job management system.
• Reviewing reports for formatting, grammar and accuracy prior to submission to clients.
• Preparing and applying for Home Owners Warranty insurance.
• Submitting remedial development applications through the NSW Government planning portal.
• Scheduling and coordinating estimator and supervisor inspections and appointments.
• Preparing and submitting purchase orders.
• Assisting with accounts payable and general financial administration.
• Responding professionally to phone and email enquiries.
• Preparing Home Building Contracts and submitting them to clients within required timeframes.
• Assisting estimators and supervisors with obtaining supplier and subcontractor pricing.
• Supporting supervisors with the administration of active jobs, including variations, extensions of time and client updates.
• Maintaining and updating internal systems and records.
• Monitoring and ordering office supplies.
• General office administration and other duties as required.

Skills

Microsoft Office

Organisational skills

Time management

Communication

Tools

Job management software

Xero

Job description

Office Administion – Building & Construction

A well-established remedial building company specialising in remedial construction and building works is seeking an experienced Office Administrator to join its team, located in Southern Sydney.

This is an excellent opportunity for an organised and proactive administrator who enjoys working in a busy environment and supporting estimators, supervisors, clients, suppliers and subcontractors.

About the Role

The successful candidate will play an important role in supporting the day-to-day administration and coordination of building projects, from quoting and contract preparation through to job management and client communication.

Key Duties & Responsibilities

The successful candidate must have experience in a number of the following areas:

Entering new quotes and jobs into the company’s job management system

Preparing and submitting quotes to clients through the job management system

Reviewing reports for formatting, grammar and accuracy prior to submission to clients

Preparing and applying for Home Owners Warranty insurance

Submitting remedial development applications through the NSW Government planning portal

Scheduling and coordinating estimator and supervisor inspections and appointments

Preparing and submitting purchase orders

Assisting with accounts payable and general financial administration

Responding professionally to phone and email enquiries

Preparing Home Building Contracts and submitting them to clients within required timeframes

Assisting estimators and supervisors with obtaining supplier and subcontractor pricing

Supporting supervisors with the administration of active jobs, including variations, extensions of time and client updates

Maintaining and updating internal systems and records

Monitoring and ordering office supplies

General office administration and other duties as required

About You

To be successful in this role, you will have:

Previous experience in a similar administration role, preferably within the building, construction or property industry

Experience working with job management or construction management software

Experience with Xero or similar accounting software

Strong Microsoft Office skills, particularly Word, Excel and Outlook

Excellent attention to detail and accuracy

Strong organisational and time management skills

The ability to prioritise competing tasks and meet deadlines

A proactive approach to problem-solving

Excellent written and verbal communication skills

The ability to work independently while also being a supportive team member

A professional and friendly manner when dealing with clients, suppliers and subcontractors

Highly Desirable

Experience with remedial building, construction administration, Home Building Contracts, Home Owners Warranty applications and NSW planning/development applications will be highly regarded.

What We Offer

Competitive salary from $65,000 + Superannuation, depending on experience

Full-time position following successful completion of the probation period

4 weeks paid annual leave

Paid public holidays

Ongoing training and professional development

Opportunity for career progression

Friendly and supportive team environment

Stable position with an established remedial building company