Projects & Contracts Administrator (Remedial Building)

JRG Recruitment; Willoughby; Sur place; AUD 105 000 - 115 000; Plein temps

Avantages offerts par ce poste

Superannuation

Résumé du poste

JRG Recruitment is partnering with a well-established remedial building company to recruit a Projects & Contracts Administrator for the Greater Sydney Area. The role covers procurement, contract administration, and financial management across varied remedial projects.

You will work with Project Managers on site and in the office, build a career path toward Junior Project Manager, and benefit from a supportive culture and stable pipeline of repeat clients.

Qualifications

• 2+ years experience in contracts administration, project administration, or site administration within construction.
• Proficiency in procurement, subcontractor management and cost tracking beneficial.
• Engineering or construction management degree preferred.

Responsabilités

• Procurement & subcontractor management and cost evaluations.
• Prepare monthly progress claims and manage contract variations.
• Track costs, changes, and closeout documentation in Procore.
• Assist with contract administration and risk management.

Connaissances

2+ years experience

Communication

Organisation

Formation

Engineering/Construction Management degree

Outils

Procore

Description du poste

Projects & Contracts Administrator (Remedial Building)

The Company Our client is a well-established and highly regarded remedial building company with over 35 years of industry experience. Known for their commitment to quality and reliability, they specialise in delivering remedial building solutions across residential, strata, commercial, and government sectors.

They specialise in:

• Residential and Commercial Remedial Projects
• Strata Works and Ongoing Building Maintenance
• Government Remedial Projects
• Leak Detection and Repair
• Building Rectification and Upgrades
• Waterproofing Solutions
• Concrete Remediation - Concrete spalling / Concrete cancer
• Balcony and Roof Repairs
• Façade Upgrades and Cladding Replacement
• Fire Safety Upgrades and Compliance

The Role Our client currently has an exciting opportunity for aProjects & Contracts Administrator to join their Project Management Team.

This is an excellent opportunity for a Junior Contracts Administrator, Project Administrator, or Engineering / Construction Management graduate who has gained a couple of years' practical experience and is looking to build a long-term career in Project Management.

Working across both the office and project sites, you will be involved in the commercial and contractual administration of a range of Remedial Building projects across the Greater Sydney Area.

You will work closely with experienced Project Managers and the wider construction team, gaining exposure to procurement, subcontractor management, progress claims, variations, project costs, contract administration and project closeout.

For the right person, this role provides a genuine career pathway into a Junior Project Manager and ultimately Project Manager position.

What is on offer for you?

• Great salary: $105,000 - $115,000 + Superannuation
• Join the Project Management Team of an established Remedial Building company.
• Work across interesting and varied Remedial Building projects throughout Greater Sydney.
• Gain hands-on experience across both commercial/contract administration and site-based project delivery.
• Work closely with experienced Project Managers and construction professionals.
• Genuine career progression into a Junior Project Manager → Project Manager pathway.
• Join a reputable remedial builder with strong, long-term relationships and a steady pipeline of repeat business from trusted clients, remedial engineers and asset owners.
• Job Stability - Permanent Employment - Annual leave, Sick Leave, Paid Public Holidays.
• Work for a company that has a great supportive work culture.
• Join a company that genuinely values their team and treats their team like adults.

Role Responsibilities

Procurement & Subcontractor Management

• Prepare and issue trade tender packages.
• Assist with trade negotiations, scope comparisons and cost evaluations.
• Assist with drafting, executing and tracking subcontractor agreements and detailed scopes of work.
• Assist with managing subcontractor procurement and engagement throughout projects.

Financial Management & Progress Claims

• Prepare and submit monthly Head Contract progress claims through Procore.
• Assess and assist with negotiating and certifying monthly subcontractor payment claims.
• Manage project retentions.
• Assist with monthly project cost forecasting, budget variance tracking and cash flow reporting.
• Track project changes and assist with Gantt chart updates.

Variation Management

• Identify latent conditions, additional works and expanded project scopes.
• Assist with costing, preparing and submitting Head Contract variation requests for client approval.
• Review, negotiate and issue variation approvals or rejections to subcontractors.
• Maintain accurate Variation Registers for both Head Contracts and subcontracts.

Contract Administration

• Review Head Contracts and assist in identifying key commercial risks, milestone deadlines and Liquidated Damages clauses.
• Track subcontractor compliance documentation including Public Liability, Workers' Compensation, trade licences and SWMS.
• Manage Build Pass requirements.
• Assist with preparing and issuing formal contractual notices, including Extensions of Time (EOTs), delay notices and notices of Practical Completion.

Project Handover & Closeout

• Assist with assembling final project handover packages, including waterproofing warranties, structural certificates, engineering sign-offs and O&M manuals.
• Assist with managing the Defects Liability Period (DLP), tracking defect notifications and coordinating subcontractor revisits.
• Assist with finalising Head Contract and subcontractor final accounts and closing out project finances in Procore.

What are we looking for?

• 2+ years' experience in a Contracts Administration, Project Administration, Site Administration or similar construction role completing the above responsibilities.
• Alternatively, an Engineering or Construction Management graduate with a couple of years' practical construction industry experience.
• Ideally, experience working for a remedial builder or building refurbishment or insurance building company, rather than client-side or consultancy-side experience.
• A genuine interest in developing a career in Project Management.
• Strong communication and organisational skills.
• Good understanding of construction processes, subcontractor management and project documentation.
• Ability to read and understand construction drawings, specifications and scopes of work.
• Strong attention to detail and commercial awareness.
• Experience with Procore would be advantageous but is not essential.
• A construction-related tertiary qualification in Engineering or Construction Management.
• Full Australian working rights - only considering applicants who are Australian Citizens or Australian Permanent Residents.