Executive Assistant / Office Manager

Renfay Projects; City of Parramatta; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Great coffee

Job summary

Building Company Specialising in Remedial Projects in NSW is seeking an energetic Office Manager / Executive Assistant to support the Director and keep a fast-paced office running smoothly.

This diverse role covers Office Administration, Marketing Support, and Executive Assistance, with responsibilities from managing emails and calendars to coordinating events and client hospitality, requiring 3–5 years’ relevant experience and Australian citizenship.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proven ability to multitask and meet deadlines.
• 3–5 years of experience as EA or Office Manager or similar.
• Experience in the construction industry is preferred.
• Australian citizenship is required.

Responsibilities

• Provide day-to-day administrative support to the team
• Manage company emails, phones, assets, and vehicles
• Support recruitment, including SEEK advertisements
• Oversee mail, couriers, and electronic filing systems
• Maintain office presentation (boardroom, kitchens, stationery, coffee machine, etc.)
• Assist with social media content and campaigns
• Coordinate brochures, presentations, and marketing materials
• Organise company functions, team events, and client hospitality
• Manage errands and ad hoc tasks for the Director
• Assist with meeting preparation and follow-ups
• Occasional coffee runs

Skills

Organizational skills

Multitasking

Communication skills

Strong computer skills

Tools

Microsoft Word

Excel

Outlook

Job description

Building Company Specialising in Remedial Projects

We are a dynamic and growing construction company specialising in remedial projects. We’re seeking a highly organised, energetic, and resourceful Office Manager / Executive Assistant to join our team. If you thrive in a fast-paced environment, enjoy variety in your workday, and have strong computer and organisational skills, this role could be perfect for you.

Office Manager / Executive Assistant

Building Company Specialising in Remedial Projects

We are a dynamic and growing construction company specialising in remedial projects. We’re seeking a highly organised, energetic, and resourceful Office Manager / Executive Assistant to join our team. If you thrive in a fast-paced environment, enjoy variety in your workday, and have strong computer and organisational skills, this role could be perfect for you.

About the Role

This is a diverse role covering Office Administration, Marketing Support, and Executive Assistance. You’ll play a key part in keeping our business running smoothly, supporting our Director, and helping us present a strong, professional image to clients and the industry.

Key Responsibilities

Office Administration

• Provide day-to-day administrative support to the team
• Manage company emails, phones, assets, and vehicles
• Support recruitment, including SEEK advertisements
• Oversee mail, couriers, and electronic filing systems
• Maintain office presentation (boardroom, kitchens, stationery, coffee machine, etc.)

Marketing & Events

• Assist with social media content and campaigns
• Coordinate brochures, presentations, and marketing materials
• Organise company functions, team events, and client hospitality

Executive Assistant

• Manage errands and ad hoc tasks for the Director
• Assist with meeting preparation and follow-upsOccasional coffee runs (yes, we value great coffee!)

About You

We’re looking for someone who is proactive, adaptable, and enjoys juggling multiple responsibilities.

Essential Skills & Experience:

• Strong skills in Microsoft Word, Excel, and Outlook
• Excellent written and verbal communication skills
• Proven ability to multitask and manage time effectively
• 3–5 years’ experience in an Executive Assistant, Office Manager, or similar role
• Previous exposure to the construction or building industry (preferred)
• Must hold Australian citizenship