Office & Admin Assistant Not your normal Person or Role.

Karalong Pty Ltd; Perth; On-site; AUD 65,000 - 85,000; Full time

Job summary

Karalong Pty Ltd in Perth seeks an Office & Admin Assistant who wants to grow with the business and become an integral part of the core team. You will support operations, product admin, and executive tasks with autonomy.

You'll manage product data, pricing, inventory updates, and supplier communications across WordPress, Shopify, and CRM platforms, while assisting with office, showroom admin, and light marketing efforts.

Qualifications

• 5–8 years in an office environment
• Tech-savvy with the ability to quickly learn new tools
• Strong Excel and data handling skills with attention to detail
• Interest in AI and emerging technologies to improve productivity

Responsibilities

• Manage product data across Inventory Management Tools, CRM, and websites (WordPress and Shopify)
• Update pricing, specs, availability and categories
• Liaise with Suppliers to maintain pricing consistency
• Compare pricing and availability across competitor sites
• Provide executive support by managing the director’s calendar
• Assist with office and showroom admin
• Support customer inquiries and follow-ups
• Be the central admin contact across the business
• Drive internal process improvements
• Prepare agendas or summaries for internal meetings
• Manage internal documents (product spreadsheets, supplier lists)
• Manage service and warranty claims with technicians and service companies
• Light marketing support such as social media scheduling or email content

Skills

Tech-savvy

Excel data handling

AI platforms in business

Detail-oriented

Confident and personable

Curious and questioning

Keen interest in AI

Tools

OneDrive

Teams

Inventory Management

CRM

Supplier Portals

Job description

Office & Admin Assistant Not your normal Person or Role.

We’re seeking an energetic and enthusiastic individual who wants to grow with the business and become an integral part of our core team.

This is a long-term opportunity for someone ready to:

Be the right hand to the director across operations, product admin, and executive tasks.

Take ownership of inventory management, pricing updates, travel bookings, and general admin tasks.

Embed themselves in the business and truly understand how it runs.

Own their space– take charge of their area with autonomy

Add ideas and improve systems– your input will be valued and welcomed.

We want someone who is not chasing the next job but excited to settle in, contribute meaningfully, and help shape Perth Commercial Kitchens' next chapter.

What You’ll Be Doing:

Managing product data: updating pricing, specs, availability, and categories across our Inventory Management Tools, CRM, and websites (Both WordPress and Shopify)

Maintaining consistency with our product pricing, info, images, spec sheets, etc, by liaising with Suppliers and using Supplier Platforms

Comparing pricing and availability across competitor websites

Provide executive support by managing the director’s calendar and streamlining day-to-day responsibilities

Assisting with office and showroom admin

Supporting occasional customer inquiries and follow-ups

Be the center person across business for Administration tasks

Supporting and driving internal process improvements

Preparing agendas or summaries for internal team meetings

Managing and updating internal documents (e.g. product spreadsheets, supplier lists)

Managing the service and warranty claims of products and liaison with technicians and service companies

Some light marketing support will be involved, such as helping with social media scheduling, email content, or customer feedback requests.

Core Qualities

Tech-savvy– Able to quickly pick up new tools, troubleshoot issues, and think practically in a fast-moving environment. Strong Excel/data handling skills – comfortable with filters, formulas, and cross-referencing info (or where possible using AI instead)
Confidence using web platforms (e.g. One Drive, Teams, Inventory and CRM Management, Supplier Portals and more.)

Demonstrated use of AI platforms in every day business scenarios

Detail-oriented – you spot inconsistencies and tidy up messy data.

Confident and personable– Comfortable communicating with the team and occasionally customers; not afraid to ask questions or seek clarity.

Positive outlook with a can-do attitude– Minimum 5–8 years in an office environment; understands workplace dynamics and accountability.

Curious and questioning– Doesn’t blindly follow instructions; wants to understand thewhybehind tasks to contribute more effectively.

Keen interest in emerging technologies, particularly artificial intelligence (AI), with a proactive approach to exploring how these innovations can enhance productivity, streamline operations, and drive smarter business decisions.

Don't be Boring. Think outside the Box and tell us why you should be part of out team.