National Operations & Logistics Coordinator

Gayaa Dhuwi (Proud Spirit) Australia; Canberra; On-site; AUD 60,000 - 80,000; Full time

Job summary

Gayaa Dhuwi (Proud Spirit) Australia is seeking an Operations Officer to support day-to-day national office operations, provide procurement and administration assistance, and coordinate events. The role reports to the General Manager and collaborates with Governance, Compliance, and Communications teams to ensure smooth operations across the organisation.

The ideal candidate is organised, reliable and proactive, with experience in office management, procurement and event logistics.

Qualifications

• Experience in an operations or administration role.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and organisational skills.
• Experience coordinating events or logistics.
• Excellent written and verbal communication with suppliers.

Responsibilities

• Manage day-to-day operations of the national office, including systems, supplies, equipment and facilities.
• Coordinate general administrative tasks across the organisation (mail, printing, filing, records).
• Manage relationships with building management, IT providers and other suppliers.
• Support onboarding of new staff, including coordinating equipment, access and induction logistics.
• Maintain asset and equipment registers.
• Coordinate procurement processes: obtain quotes, process purchase orders and manage supplier relations.
• Support the General Manager with contract administration and supplier correspondence.
• Manage the merchandise program (ordering, inventory, distribution).
• Assist with funding proposals and grant applications as directed.
• Plan and deliver organisational events (national conference, sector events, internal staff events).
• Coordinate travel and accommodation bookings for staff.
• Support exhibiting at external events (logistics, materials prep).
• Undertake other duties as required.

Skills

Operations management

Procurement

Vendor management

Events coordination

Office administration

Budgeting

Tools

MS Office

ERP system

Vendor portals

Job description

Gayaa Dhuwi (Proud Spirit) Australia is seeking an Operations Officer to support day-to-day national office operations, provide procurement and administration assistance, and coordinate events. The role reports to the General Manager and collaborates with Governance, Compliance, and Communications teams to ensure smooth operations across the organisation.

The ideal candidate is organised, reliable and proactive, with experience in office management, procurement and event logistics.