National Field & Distributor Admin Lead (Hybrid)

Magnum Ice Cream Co.; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Magnum Ice Cream Company in Sydney CBD is seeking a National Field and Distributor Administration Coordinator to provide essential admin and operational support across Australia. You will coordinate day-to-day administration, asset movements, distributor inquiries and invoice processing, working with field and distributor managers to keep systems accurate and communications timely.

The role is hybrid, based in Sydney CBD and Minto NSW, and offers opportunities to collaborate with multiple teams

Qualifications

• Has experience in administration, sales support, fleet coordination or operational support (min 2 years).
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent attention to detail, communication, organization and problem solving.

Responsibilities

• Provide day to day administrative support to the National Field and distributor team.
• Coordinate TOT vehicle administration, including vehicle movements, handovers, maintenance coordination, invoice processing and communication with fleet provider.
• Support ANZ asset movement management, coordinating asset transfer, movements, tracking, and records.
• Maintain accurate records across internal systems (BIG X, GPSI, Kingloc).
• Manage new customer lead and enquiries, directing to sales reps or distributors.
• Provide administrative support to the distributor network, including updates and coordination.
• Process expenses and invoices through DCIW, and coordinate payments.
• Set up vendors through IC NOW and distribute statements.
• Support Field team with administrative activities, including sending orders and maintaining customer information.
• Collaborate with internal teams and external partners to resolve issues promptly.

Skills

Administration

Fleet coordination

Sales support

Cross-functional collaboration

Microsoft Office

Tools

BIG X

GPSI

Kingloc

DCIW

IC NOW

Job description

Magnum Ice Cream Company in Sydney CBD is seeking a National Field and Distributor Administration Coordinator to provide essential admin and operational support across Australia. You will coordinate day-to-day administration, asset movements, distributor inquiries and invoice processing, working with field and distributor managers to keep systems accurate and communications timely.

The role is hybrid, based in Sydney CBD and Minto NSW, and offers opportunities to collaborate with multiple teams