Administrative & Operations Coordinator (Asset & Travel)

Magnum RFM Ice Cream, Inc. (Selecta Philippines); Sydney; Vor Ort; AUD 60.000 - 80.000; Vollzeit

Benefits dieser Stelle

Market-competitive pay

Flexible ways of working

Health & wellbeing support

Time off to rest and recharge

Ongoing learning and development

Zusammenfassung

Magnum Ice Cream Company in Sydney is seeking an experienced administrator to support the national account and field sales teams across OOH channels. You will manage office logistics, travel bookings, invoices, and coordinate with vendors and contractors to ensure smooth operations.

This fixed-term contract runs through November 2027, offering flexible working arrangements, ongoing learning, and a collaborative, high‑performing environment within a global ice cream leader.

Qualifikationen

• 2–5 years’ experience in administration in a fast-paced sales or office environment.
• Strong communication, organisation and attention to detail.
• Experience with invoice, vendor and corporate travel management is desirable.

Aufgaben

• Work closely with the ANZ asset manager to coordinate freezer and asset movements across Australia and New Zealand.
• Maintain accurate asset movement records, track outstanding requests and follow up on deliveries and issues.
• Minimise discretionary spend by booking fixed‑fare flights and recommended accommodation for interstate travel.
• Deliver accurate administration following procedures when managing contractors and vendors.
• Manage local office logistics including meeting room bookings, hot-desk coordination, catering, supplies and accommodation.
• Act as conduit between Field and Account teams and Kingloc to support equipment movement requests.
• Create and process expenses and invoices, including uniforms, contractors and utilities.
• Organise travel for the Account Management Team within budget allocations.
• Conduct ad hoc budget reviews of indirect spend.
• Support Event Conference Coordinator with conference costs by cost centres.
• Build relationships with TMICC contacts to support efficient office operations.

Kenntnisse

Administration

Microsoft Excel

Communication

Vendor management

Travel management

Budget tracking

Tools

Microsoft Word

PowerPoint

Outlook

Jobbeschreibung

Magnum Ice Cream Company in Sydney is seeking an experienced administrator to support the national account and field sales teams across OOH channels. You will manage office logistics, travel bookings, invoices, and coordinate with vendors and contractors to ensure smooth operations.

This fixed-term contract runs through November 2027, offering flexible working arrangements, ongoing learning, and a collaborative, high‑performing environment within a global ice cream leader.