Hybrid Field & Distributor Admin Coordinator

Magnum RFM Ice Cream, Inc. (Selecta Philippines); Sydney; Hybrid; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Flexible work

Wellbeing support

Development opportunities

Job summary

Magnum Ice Cream Company in Sydney is seeking an organised administrator to support the National Field and Distributor Team across Australia. The role involves coordinating TOT vehicle movement, asset transfers, and supplier inquiries, ensuring timely and accurate records.

Based in a hybrid setup across Sydney CBD and Minto NSW, you will work with multiple teams to drive efficient operations, handle invoicing, and maintain critical systems for customers, distributors and assets.

Qualifications

• Experience in administration, sales support, fleet coordination or operational support (min 2 years).
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent attention to detail, communication, organization and problem solving.

Responsibilities

• Provide day-to-day administrative support to the National Field and distributor team, handling operational activities and inquiries.
• Coordinate TOT vehicle administration, including movements, handovers, maintenance, and invoicing with fleet provider.
• Support ANZ asset movements, coordinating transfers, tracking and records with asset manager.
• Maintain accurate records across BIG X, GPSI and Kingloc systems for customers, distributors, vehicles and assets.
• Manage new customer leads and inquiries, directing to sales reps or distributors.
• Provide administrative support to the distributor network, including updates and documentation.

Skills

Administration

Fleet coordination

Operations coordination

Microsoft Office

Communication

Tools

BIG X

GPSI

Kingloc

IC NOW

DCIW

Job description

Magnum Ice Cream Company in Sydney is seeking an organised administrator to support the National Field and Distributor Team across Australia. The role involves coordinating TOT vehicle movement, asset transfers, and supplier inquiries, ensuring timely and accurate records.

Based in a hybrid setup across Sydney CBD and Minto NSW, you will work with multiple teams to drive efficient operations, handle invoicing, and maintain critical systems for customers, distributors and assets.