Administrative & Asset Movement Coordinator

6288 Magnum ICC Australia Pty; Australia; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Market-competitive pay

Flexible ways of working

Health & wellbeing support

Time off to rest and recharge

Learning & development opportunities

Job summary

Magnum Ice Cream Company is seeking an administrative and operational support specialist to partner with the ANZ asset manager and sales teams in Australia and New Zealand. This fixed-term contract runs until November 2027, with responsibilities spanning asset movements, office logistics, and budget oversight.

You will coordinate travel, manage records, process invoices, and liaise with contractors and vendors to ensure smooth, cost-effective operations across the OOH channels.

Responsibilities

• Work closely with the ANZ asset manager to support the coordination of freezer and asset movements across Australia and New Zealand.
• Maintain accurate asset movement records, track outstanding requests and follow up on deliveries, collections, transfers and any issues requiring resolution.
• Minimise discretionary spend by booking fixed-fare flights and using recommended accommodation where possible for interstate travel.
• Deliver accurate and timely administration, following the correct procedures when managing contractors and vendors.
• Manage local office logistics, including meeting room bookings, hot-desk coordination, catering, office supplies, external meetings and accommodation.
• Act as the conduit between the Field and Account teams and Kingloc to support the smooth delivery of equipment movement requests.
• Create and process expenses and invoices, including uniforms, contractors and utilities.
• Organise travel for the Account Management Team, including booking requests and use of the correct budget allocations.
• Conduct ad hoc budget reviews of indirect spend.
• Support the Event Conference Coordinator with conference organisation, including journalling costs to individual cost centres.
• Build relationships with key TMICC contacts to support efficient office operations.

Job description

Magnum Ice Cream Company is seeking an administrative and operational support specialist to partner with the ANZ asset manager and sales teams in Australia and New Zealand. This fixed-term contract runs until November 2027, with responsibilities spanning asset movements, office logistics, and budget oversight.

You will coordinate travel, manage records, process invoices, and liaise with contractors and vendors to ensure smooth, cost-effective operations across the OOH channels.