Music Program Administrator — School Operations

Victorian Government; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Cafe on site

Well-supported technology environment

Public transport accessible

Job summary

The Victorian Government is seeking an Education Support Officer - Music Administrator in Melbourne to support day-to-day operations of the Music Department. You will report to the Business Manager and assist with front desk duties and staff timetabling.

You will maintain records, coordinate instrument staff timetables, support purchasing, and help with concert and event administration within a vibrant school setting.

Qualifications

• SC1 Demonstrated administrative experience in a school or similar environment.
• SC2 Ability to maintain accurate records and manage data within computerised systems.
• SC3 Experience coordinating staff schedules, timetables or program logistics.
• SC4 Demonstrated ability to prepare and reconcile timesheets or similar documentation.
• SC5 Demonstrated ability to prepare written communications and maintain documentation.
• SC6 Highly developed organisational skills with strong attention to detail.
• SC7 Effective communication skills and the ability to work collaboratively with teaching staff, contractors and external providers.
• SC8 Capacity to manage competing priorities within a dynamic Music program environment.

Responsibilities

• Provide administrative support within the Music Department in accordance with school policies and procedures.
• Provide administrative support to the Front Office team and assist with afternoon duty twice a week, on the school’s front office reception desk.
• Maintain effective filing systems (digital and hard copy) to ensure documentation is accessible, accurate and compliant.
• Prepare routine correspondence, schedules and reports as required.
• Respond to general enquiries from staff, students and families regarding music program logistics.
• Support the coordination of departmental administrative processes to ensure efficient program delivery.
• Coordinate onboarding of instrumental staff and timetables for Instrumental Music Teachers.
• Assist with purchasing processes and timesheet preparation for staff.

Skills

Administrative experience

Data management

Timetabling coordination

Record keeping

Communication

Tools

Compass

Job description

The Victorian Government is seeking an Education Support Officer - Music Administrator in Melbourne to support day-to-day operations of the Music Department. You will report to the Business Manager and assist with front desk duties and staff timetabling.

You will maintain records, coordinate instrument staff timetables, support purchasing, and help with concert and event administration within a vibrant school setting.