Music Programs Administrator - School Operations & Events

Government schools; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Victorian College of the Arts Secondary School (VCASS) is seeking a Music Administrator to provide administrative support to the Music Department, coordinate timetables for Instrumental Music Teachers, assist with purchasing, and manage timesheets and records. The role reports to the Business Manager and may include afternoon duty at the front desk.

You will support concert and ensemble administration, resource management, and documentation across the Music program, ensuring efficient

Qualifications

• Demonstrated administrative experience in a school or similar environment.
• Ability to maintain accurate records and manage data within computerised systems.
• Experience coordinating staff schedules, timetables or program logistics.
• Demonstrated ability to prepare and reconcile timesheets or similar documentation.
• Demonstrated ability to prepare written communications and maintain documentation.
• Highly developed organisational skills with strong attention to detail.
• Effective communication skills and the ability to work collaboratively with teaching staff, contractors and external providers.
• Capacity to manage competing priorities within a dynamic Music program environment.

Responsibilities

• Provide administrative support within the Music Department and assist with afternoon duty twice a week.
• Coordinate onboarding and documentation for instrumental staff; maintain timetables and room allocations.
• Coordinate procurement and distribution of music resources and manage music libraries.
• Maintain and update key music department documentation and websites.
• Coordinate purchasing processes and track orders for sheet music and equipment.
• Provide support for concerts, performances, and masterclasses; assist with schedules and rehearsals.
• Support assessments and audition administration; maintain related records.

Skills

Administrative experience

Record keeping

Timetabling

Timesheets

Written communications

Organisational skills

Communication skills

Prioritisation

Job description

The Victorian College of the Arts Secondary School (VCASS) is seeking a Music Administrator to provide administrative support to the Music Department, coordinate timetables for Instrumental Music Teachers, assist with purchasing, and manage timesheets and records. The role reports to the Business Manager and may include afternoon duty at the front desk.

You will support concert and ensemble administration, resource management, and documentation across the Music program, ensuring efficient