Multi-Site Office & Reception Coordinator

Bligh Tanner; City of Brisbane; On-site; AUD 60,000 - 90,000; Full time

Job summary

Bligh Tanner is seeking a Reception + Office Coordinator to provide comprehensive administrative support across our Brisbane and Sydney teams. The role ensures our offices run in a smooth, professional and welcoming manner, with direct support to our people in their day‑to‑day work.

You will work closely with the Senior Administrator, handling office operations, onboarding, marketing and project administration, and contributing to the overall efficiency of the business.

Qualifications

• 5+ years in reception and office administration, ideally in consultancy or professional services.
• Experience in document management and quality systems.
• Strong planning, coordination and attention to detail.
• Excellent written and verbal communication, including proofreading and report writing.
• High proficiency in Microsoft Office; quick to learn new systems.
• Basic IT troubleshooting skills.
• Able to manage competing priorities, work under pressure and meet deadlines.
• Able to work independently and collaboratively as part of a team.
• High level of discretion and confidentiality.
• Proactive, solution‑focused and results‑driven.

Responsibilities

• Manage reception operations: greeting visitors, handling calls, and inquiries.
• Coordinate day‑to‑day office environment, meetings, catering, stationery and consumables.
• Coordinate office equipment servicing, maintenance and repairs.
• Support onboarding/offboarding, contact database maintenance, travel bookings and general administration.
• Provide marketing administration support: updating CVs, project profiles and capability statements.
• Provide project administration support: project setup, records, formatting and tender preparation.
• Assist with document management, quality systems and processes.
• Provide general administrative support across the business as required.
• Undertake other ad hoc administrative duties as needed.

Skills

Planning & organisation

Communication skills

MS Office proficiency

IT troubleshooting

Prioritisation

Teamwork

Confidentiality

Proactive mindset

Job description

Bligh Tanner is seeking a Reception + Office Coordinator to provide comprehensive administrative support across our Brisbane and Sydney teams. The role ensures our offices run in a smooth, professional and welcoming manner, with direct support to our people in their day‑to‑day work.

You will work closely with the Senior Administrator, handling office operations, onboarding, marketing and project administration, and contributing to the overall efficiency of the business.