Multi‑Site Contract Administrator – Compliance & Procurement

365 Talnet; City of Melbourne; On-site; AUD 84,000 - 90,000; Full time

Job summary

H & S Solutions Pty Ltd is seeking a Contract Administrator to support operational teams across Rosebud, Mornington, Dandenong, Horsham and Stawell, managing contracts, compliance, supplier relationships, documentation, invoices, renewals, risks and contractual matters. This permanent, full-time role requires a Diploma or higher qualification and at least 2 years’ contract administration experience.

You will prepare, review and negotiate service agreements, monitor performance, maintain records,

Qualifications

• Minimum 2 years of relevant full-time experience in contract administration, procurement, commercial administration, project administration, or a similar role.
• Experience in logistics, transport, postal services, or subcontractor management is highly desirable.

Responsibilities

• Prepare, review, negotiate and administer service agreements, subcontractor contracts and supplier agreements.
• Ensure all contracts comply with company policies, Australia Post subcontracting requirements, and relevant Australian legislation.
• Monitor contract performance, key milestones, service levels, and contractual obligations.
• Maintain accurate contract records, documentation, correspondence, and contract registers.
• Coordinate contract renewals, extensions, amendments, and variations.
• Liaise with management, Australia Post representatives, subcontractors, suppliers, and external stakeholders regarding contractual matters.
• Review invoices, payment claims, and supporting documentation to ensure compliance with contractual terms.
• Identify and manage contractual risks and recommend appropriate mitigation strategies.
• Prepare reports on contract performance, expenditure, compliance, and operational outcomes for senior management.
• Assist with procurement activities, tender documentation, and evaluation of supplier proposals.
• Resolve contract-related enquiries, disputes, and compliance issues in a timely manner.

Education

Diploma or higher qualification in Business, Business Administration, Commerce, Management, Contract Management, Project Management, or a related field

Tools

Microsoft Office

Job description

H & S Solutions Pty Ltd is seeking a Contract Administrator to support operational teams across Rosebud, Mornington, Dandenong, Horsham and Stawell, managing contracts, compliance, supplier relationships, documentation, invoices, renewals, risks and contractual matters. This permanent, full-time role requires a Diploma or higher qualification and at least 2 years’ contract administration experience.

You will prepare, review and negotiate service agreements, monitor performance, maintain records,