Merchandise Administration Assistant/Buying Administration Assistant @ Best and Less

Hatch; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Best & Less is seeking a Merchandise Administration Assistant to join our dynamic Merchandise team in Sydney. You will help manage stock replenishment, coordinate product data, and assist Buyers with analysis and reporting to optimise store performance.

You will work closely with Buyers, Stores, and the Distribution Centre to ensure timely delivery of products and accurate information across PLM systems. A passion for fashion and strong organisational skills are essential for success in this

Qualifications

• Previous administration experience in Retail, Merchandise, Buying, Planning or Supply Chain.
• Strong analytical and numerical skills with attention to detail.
• Excellent organisational and time management abilities.
• Strong written and verbal communication and stakeholder relationship skills.
• Passion for fashion, product, and retail trends.

Responsibilities

• Assist with stock replenishment and product allocations across stores.
• Raise purchase orders and maintain accurate product data.
• Support sales, stock, and trade reporting for business decisions.
• Monitor stock availability and flag issues, risks, or opportunities.
• Support Buyers with analysis, administration, and product reporting.
• Coordinate product samples for reviews, marketing, and photoshoots.
• Assist with Critical Path management to hit milestones.
• Liaise with suppliers and internal stakeholders on delivery.
• Maintain product information in merchandise and PLM systems.
• Support range reviews, product presentations, and seasonal planning.

Skills

Stock replenishment

Data reporting

Attention to detail

Organisational skills

Stakeholder communication

Fashion retail knowledge

PLM systems

Sampling coordination

Tools

PLM systems

Merchandise planning software

Job description

Merchandise Administration Assistant/Buying Administration Assistant

We're looking for a highly organised and detail-oriented Merchandise Administration Assistant/ Buying Administration Assistant to join our Merchandise team at Best & Less.

This is an exciting opportunity for someone who is passionate about fashion, loves working with data and reporting, and is looking to build a career in Merchandise, Buying, or Planning.

Working closely with Buyers, Suppliers, Stores, and our Distribution Centre, you'll play a critical role in supporting the end-to-end product lifecycle, helping ensure the right products are delivered to the right stores at the right time.

About You

You're highly organised, proactive, and thrive in a fast-paced retail environment. You have a genuine passion for fashion and product, love analysing information, and enjoy bringing structure and accuracy to everything you do.

You have strong attention to detail, enjoy building relationships with others, and can confidently manage multiple priorities while meeting deadlines. Most importantly, you're eager to learn and excited to grow your career within Merchandise.

Your Day Will Consist Of

• Managing stock replenishment and product allocations across our store network
• Raising purchase orders and ensuring product information is accurate and up to date
• Assisting with sales, stock, and trade reporting to support business decisions
• Monitoring stock availability and communicating any issues, risks, or opportunities
• Supporting Buyers with analysis, administration, and product-related reporting
• Coordinating product samples for reviews, marketing activities, and photoshoots
• Assisting with Critical Path management to ensure key milestones are achieved
• Liaising with suppliers and internal stakeholders to support product delivery
• Maintaining product information in merchandise and PLM systems
• Supporting range reviews, product presentations, and seasonal planning activities

You Will Have

Experience & Skills

• Previous administration experience, ideally within Retail, Merchandise, Buying, Planning, or Supply Chain
• Strong analytical and numerical skills
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Ability to manage competing priorities and meet deadlines
• Strong written and verbal communication skills
• A collaborative approach and ability to build strong stakeholder relationships
• A passion for fashion, product, and retail trends
• Retail Support Office or store-based retail experience
• Merchandise Administration Assistant, Buying Administration, Allocation, or Planning experience
• Exposure to stock management or inventory systems
• Experience using PLM or merchandise planning systems
• Understanding of fashion and apparel retail

Why Work With Us?

• Learn from experienced Merchandise and Buying professionals
• Clear career pathways into Buying, Planning, and broader Retail Support Office opportunities
• A supportive and collaborative team environment
• Access to Sonder Employee Assistance Program
• Ongoing learning, development, and mentoring opportunities
• Work for an iconic Australian retail brand with a strong people-first culture

At Best & Less, we're passionate about helping Australian families get more for less. If you're passionate about fashion, love working with numbers, and are ready to build a career in Merchandise, we'd love to hear from you.

Key Responsibilities

• Assisting with reporting

A Final Note: This is a role with Best and Less not with Hatch.