Merchandise Administration Assistant/Buying Administration Assistant

Hatch; City of Canada Bay Council; On-site; AUD 45,000 - 55,000; Full time

Benefits offered by this job

Staff discounts

Employee assistance program

Learning and development opportunities

Job summary

Best and Less in Rhodes, NSW, is seeking a highly organised Merchandise Administration Assistant to support Buying and Planning teams across stock replenishment, PO creation, and reporting.

You'll work closely with Buyers, Stores, and Distribution Centre to ensure right products reach stores on time, with strong attention to detail and a love of fashion. Training and career growth available.

Qualifications

• Previous administration experience, ideally in Retail, Merchandise, Buying, Planning, or Supply Chain.
• Intermediate Microsoft Excel skills.
• Strong analytical and numerical abilities.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.

Responsibilities

• Managing stock replenishment and allocations.
• Raising purchase orders and updating product info.
• Assisting with sales, stock, and trade reporting.
• Monitoring stock availability and flagging issues.
• Supporting Buyers with analysis and reporting.
• Coordinating product samples for reviews and photoshoots.
• Assisting with Critical Path milestones.
• Liaising with suppliers and stakeholders.
• Maintaining product data in PLM systems.
• Supporting range reviews and seasonal planning.

Skills

Retail administration

Excel

Analytical skills

Attention to detail

Time management

Communication

Stakeholder relationships

Fashion knowledge

Tools

PLM systems

Merchandise planning systems

Inventory systems

Job description

This is a Merchandise Administration Assistant/Buying Administration Assistant role with Best and Less based in Rhodes, NSW, AU

== Best and Less ==

Role Seniority

- graduate

More about the Merchandise Administration Assistant/Buying Administration Assistant role at Best and Less

We're looking for a highly organised and detail-oriented Merchandise Administration Assistant/ Buying Administration Assistant to join our Merchandise team at Best & Less.

This is an exciting opportunity for someone who is passionate about fashion, loves working with data and reporting, and is looking to build a career in Merchandise, Buying, or Planning.

Working closely with Buyers, Suppliers, Stores, and our Distribution Centre, you'll play a critical role in supporting the end-to-end product lifecycle, helping ensure the right products are delivered to the right stores at the right time.

About You

You're highly organised, proactive, and thrive in a fast-paced retail environment. You have a genuine passion for fashion and product, love analysing information, and enjoy bringing structure and accuracy to everything you do. You have strong attention to detail, enjoy building relationships with others, and can confidently manage multiple priorities while meeting deadlines. Most importantly, you're eager to learn and excited to grow your career within Merchandise.

Your Day Will Consist Of

• Managing stock replenishment and product allocations across our store network
• Raising purchase orders and ensuring product information is accurate and up to date
• Assisting with sales, stock, and trade reporting to support business decisions
• Monitoring stock availability and communicating any issues, risks, or opportunities
• Supporting Buyers with analysis, administration, and product-related reporting
• Coordinating product samples for reviews, marketing activities, and photoshoots
• Assisting with Critical Path management to ensure key milestones are achieved
• Liaising with suppliers and internal stakeholders to support product delivery
• Maintaining product information in merchandise and PLM systems
• Supporting range reviews, product presentations, and seasonal planning activities

You Will Have

Experience & Skills

• Previous administration experience, ideally within Retail, Merchandise, Buying, Planning, or Supply Chain
• Intermediate Microsoft Excel skills
• Strong analytical and numerical skills
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Ability to manage competing priorities and meet deadlines
• Strong written and verbal communication skills
• A collaborative approach and ability to build strong stakeholder relationships
• A passion for fashion, product, and retail trends

Desirable

• Retail Support Office or store-based retail experience
• Merchandise Administration Assistant, Buying Administration, Allocation, or Planning experience
• Exposure to stock management or inventory systems
• Experience using PLM or merchandise planning systems
• Understanding of fashion and apparel retail

Why Work With Us?

• Learn from experienced Merchandise and Buying professionals
• Clear career pathways into Buying, Planning, and broader Retail Support Office opportunities
• A supportive and collaborative team environment
• Generous staff discounts
• Access to Sonder Employee Assistance Program
• Ongoing learning, development, and mentoring opportunities
• Work for an iconic Australian retail brand with a strong people-first culture

At Best & Less, we're passionate about helping Australian families get more for less. If you're passionate about fashion, love working with numbers, and are ready to build a career in Merchandise, we'd love to hear from you.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Best & Less team will be there to support your growth.

Key Responsibilities

• Managing stock replenishment
• Raising purchase orders
• Assisting with reporting

Key Strengths

• Attention to detail
• Analytical skills
• Organisational skills
• Retail experience
• PLM systems knowledge
• Fashion knowledge

Why Best and Less is partnering with Hatch on this role.

A Final Note: This is a role with Best and Less not with Hatch.